What are the responsibilities and job description for the Bookkeeper & HR Technician position at Great Plains Zoo?
Join the largest zoo in South Dakota and join a growing organization as our new bookkeeper. This new position reports to and supports the Director of HR and Finance. The Bookkeeper is responsible for maintaining accurate financial records, preparing monthly reports, and ensuring compliance with financial regulations. This position will also support some human resources tasks and volunteer programs.
Essential Functions
Financial Reporting:
Assist in monthly, quarterly, and annual financial reports for management and board review.
Assist with the preparation of the nonprofit’s budget, including tracking and reporting against budgeted expenses.
Prepare and submit financial documents for audits and tax filings as needed.
Maintain accurate records of financial transactions.
Financial Recordkeeping:
Maintain and update the general ledger, ensuring all transactions are recorded accurately.
Process accounts payable and receivable, including vendor payments and donor contributions.
Reconcile bank accounts and credit card statements.
Track subcontracted transactions and reconcile monthly statements.
Donor and Fund Management:
Track and record all pledge and sponsorship invoicing, donations, grants, and fundraising income.
Ensure proper allocation of restricted and unrestricted funds as required by donors.
Assist in reconciling development income with development department on a monthly basis.
Other Responsibilities:
Provide necessary documentation and support during internal and external audits.
Utilize and maintain accounting software (e.g., QuickBooks Enterprise) for financial record-keeping and reporting.
Identify and recommend improvements to accounting and financial processes and software.
Perform variance analysis to identify discrepancies and trends in financial data.
Manage relationships with vendors and ensure timely payments for services and supplies.
Maintain and organize financial documents and records for easy retrieval and compliance purposes.
Complete data entry for volunteer programming and human resources.
Required Education and Experience
Bachelor’s degree in accounting or related field along with 2-3 years of previous work experience. Comparable education and work experience may be considered.
Strong attention to detail, accuracy in financial reporting, and proficiency in accounting software.
Exemplary communication skills, both orally and in writing.
Excellent organizational skills and the ability to prioritize effectively.
Ability to work independently or in a team setting and manage time effectively.
Ability to work professionally and maintain confidentiality.
Strong skills in MS Office with strong proficiency in Excel; QuickBooks.
Additional Qualifications
Must be certified or able to become certified in CPR/AED within 1 year of employment.
Must be able to work occasional weekends, holidays and evenings as required for various SFZA events and emergent needs.
Must have a valid driver’s license and be able to pass a pre-employment background check.
