Sales and Purchase Support Specialist

Great West, LLC

Job Title: Sales and Purchases Support Specialist

Location: Highlands Ranch, CO

Job Type: Full-time

About Us: Great West, LLC is a leading player in the commodities industry, specializing in the trading and supply of meat and meat biproducts. We are seeking a highly organized and detail-oriented Sales and Purchases Support Specialist to join our dynamic team. This role is crucial in supporting the sales and procurement teams to ensure smooth operations and seamless transactions, from order processing to product delivery.

Job Summary: The Sales and Purchases Support Specialist will be responsible for providing administrative and operational assistance to both the sales and purchasing teams. You will assist with managing orders, processing documentation, coordinating between internal departments, and ensuring timely and accurate communication with suppliers and customers. This role demands a high level of accuracy, time management, and the ability to handle multiple tasks effectively.

Key Responsibilities:

Sales Support:

• Assist the sales team with order entry, quotations, and client communications.
• Prepare and review sales documentation, including contracts, quotes, and order confirmations.
• Manage and track customer orders from initiation through to delivery.
• Coordinate with internal teams (logistics, finance, etc.) to ensure the timely processing and delivery of orders.
• Support in generating sales reports and tracking performance metrics.
• Address customer inquiries and resolve any issues related to product availability, shipping, or order discrepancies.

Purchasing Support:

• Process purchase orders and track the status of orders, ensuring timely deliveries.
• Maintain accurate records of purchase transactions, vendor agreements, and inventory levels.
• Ensure purchase orders comply with company policies and procedures.
• Work closely with the finance team to ensure the accuracy of invoicing and payment processes.
• Help prepare and maintain vendor documentation, contracts, and agreements.

General Responsibilities:

• Handle general administrative tasks for both the sales and purchasing teams.
• Ensure smooth communication and workflow between sales, procurement, and other internal departments.
• Monitor industry trends and assist in identifying potential sales or purchasing opportunities.
• Support the resolution of customer and supplier issues in a timely and professional manner.
• Assist in the preparation of reports, forecasts, and other administrative tasks as needed.

Skills and Qualifications:

• Bachelor’s degree in business or a related field (preferred).
• Previous experience in sales support or purchasing is highly desirable.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience with ERP systems is a plus.
• Excellent written and verbal communication skills.
• Strong problem-solving skills and attention to detail.
• Ability to work independently as well as part of a team.
• A proactive and customer-focused attitude.