Accountant - Part-time

Do you love animals? Are you looking for a career with purpose? The Greater Birmingham Humane Society is looking for a part-time accountant to join the team! We offer competitive compensation, employee discounts, and an opportunity to serve homeless, abused, neglected, and abandoned animals in our community. For more information, please visit us online at www.gbhs.org.

General Description

The Accountant organizes and coordinates administration duties and serves as the point person for office management. In addition, the position works with the Finance and Development Office and performs other administrative tasks. The position requires an understanding of the nonprofit field, proficiency in bookkeeping procedures and computer applications, and the ability to learn new systems and adapt to a dynamic environment quickly. Duties may include overseeing accounts payable and accounts receivable, performing bank reconciliations, posting to the general ledger, and assisting with audit preparation.

This is a part-time position, offering a schedule of up to 25 hours per week.

Primary Relationships

Accountant:

• Reports to the CFO/Controller and serves as a Finance department member.
• Collaborates with the Facilities Manager on maintenance and ordering.
• Interacts daily with Development department staff.

Job Duties

Finance Support

• Receives and enters all accounts payable. Prepares invoices, checking for accuracy and proper coding of expense and department codes.
• Enters all deposits into Blackbaud Financial Edge/NXT and Excel external reports.
• Performs reconciliation between Development and Finance to ensure accuracy and completeness of records.
• Prepares and electronically files monthly sales tax reporting with appropriate tax jurisdictions and maintains all sales tax exemption certificates and vendor files.
• Maintains retention schedule of all documents.
• Assists the management team with any financial reporting needs.
• Assists in yearly audits and gathers all paperwork as directed by the CFO or auditors.
• Facilitates the distribution, collection of receipts, and entry of credit card statements
• Assists with the annual budget process.
• Additional duties and special projects as assigned.

Administrative Support

• Maintains relationships with vendors for facilities, copy machines, computers, printers, network, and telephone systems.
• Assists in the development and implementation of new procedures and practices.
• Produces procedure manuals, documentation, and training for staff and others as needed.
• Ensures that common areas, the kitchen, and the administrative area appear neat and professional.
• Provides administrative support for events and campaigns.
• Provides on-site support at fundraising events as needed.
• Assists in donor stewardship to generate timely and accurate donor acknowledgment letters.

Other

• Assists with monthly census reports.
• Provides general office support as needed.
• Possess thorough and current knowledge of GBHS and articulate information to the public.
• Coordinates special projects as assigned.
• Provides support in other departments as assigned.

Qualifications

• Bachelor's Degree in Business, Accounting, Finance, or other relevant degree programs
• Minimum of 1-3 years of relevant work experience
• Must have a working knowledge of Blackbaud Financial Edge and Financial Edge NXT, ADP Workforce Now, and their typical functions.
• Must be proficient in Microsoft Office and possess an ethic of accountability in the workplace and excellent customer service.
• Possesses excellent verbal and written skills
• Ability to interact professionally with stakeholders and demonstrate sound judgment
• Ability to prioritize tasks and focus on multiple projects and deadlines simultaneously
• Ability to overcome challenges and problem-solve
• Must be a self-starter with the ability to work independently and as a member of a team
• Commitment to GBHS's mission and values
• A vehicle and a valid driver's license, and must be willing to use them on occasion, as job duties require.

Physical Requirements

Requires the physical mobility to sit and walk for moderate periods and occasionally carry or lift objects weighing up to 50 pounds; ability to work well in a team environment; meets minimum general requirements for GBHS employment as outlined in the GBHS employee handbook.

Work Environment

Basic office setting. Must be able to work in an environment that has animals of all types (cats, dogs, rabbits, birds, etc.). May be exposed to conditions such as animal feces, urine, etc., and foul odors. May have exposure to animal dander, parasites, and infectious diseases that can be carried and transmitted by animals. Must be able to work in an environment that provides humane euthanasia of animals. 

The GBHS is an equal opportunity employer. It is the policy of GBHS to provide EEO to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and expression, genetic information, marital status, status concerning public assistance, veteran status, or any other characteristic protected by federal, state or local law.