What are the responsibilities and job description for the Adminstrative Assistant position at Greater Erie Auto Auction?
About Us:
GEAA (Greater Erie Auto Auction) is a leading independent auto auction in northwestern PA, dedicated to delivering high quality customer services for used vehicles wholesale. GEAA became a part of the Glovis America family and Hyundai Motor Group in July 2022. GEAA continues to grow with more fleet and dealer accounts, and digital presence.
Job Summary:
We are seeking a detail-oriented and proactive Administrative Assistant to support the daily operations at Greater Erie Auto Auction. This position will involve a variety of administrative tasks to ensure smooth and efficient auction processes, customer service, and coordination between departments. The ideal candidate will possess excellent organizational skills, communication abilities, and a strong work ethic to thrive in a fast-paced environment.
Responsibilities:
1. Accounting Skills:
-Reconcile vendor statements and follow up with outstanding invoices
-Assist with Account Payable/Receivable Duties
2. Auction Coordination:
-Assist in the preparation and organization of vehicles and titles for upcoming auctions, ensuring all necessary paperwork is accurate and complete.
-Coordinate with vehicle sellers and buyers to facilitate smooth transaction processes.
-Help in maintaining accurate inventory of vehicles for sale, including condition reports and auction details.
-Penn Dot office
3. Customer Service:
-Answer phone calls and respond to email inquiries from customers, sellers, and buyers regarding auction details, registration, and vehicle information.
-Provide excellent customer service by assisting with registration, payment processing, and addressing any customer concerns during the auction.
4. Administrative Support:
- Schedule appointments and coordinate auction-related events, including inspections and viewings.
- Prepare and manage auction documentation, including bills of sale and post-auction paperwork.
- Assist with invoicing, billing, and payment processing for successful bids.
- Manage filing systems, both digital and paper-based, to ensure all records are organized and easily accessible.
5. Communication & Reporting:
-Collaborate with other team members, including auction managers and staff, to ensure smooth auction operations.
- Maintain effective communication with clients, vendors, and internal teams to ensure all auction details are well-executed.
6. Miscellaneous Tasks:
-Perform other duties as assigned to ensure the level of customer service that Greater Erie Auto Auction provides on a daily basis.
Qualifications
-Education: High School Diploma or equivalent
-Experience: Minimum of 2 years of administrative support experience, preferably in an auction, automotive, or retail environment.
-Strong organizational and multitasking abilities.
-Excellent verbal and written communication skills.
-Proficient in Microsoft Office Suite (Word, Excel, Outlook).
-Ability to work effectively in a fast-paced environment and handle multiple priorities.
-Detail-oriented and capable of managing administrative tasks with precision.
-A positive, can-do attitude and the ability to work well with diverse teams and customers.
Preferred Skills:
-Understanding in accounting
-Notary and vehicle title processing experience is a plus.
-Experience with auction software or databases is a plus.
Job Type: Full-time
Pay: $15.00 - $20.00 per hour
Expected hours: 36 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Fairview, PA 16415 (Required)
Work Location: In person
Salary : $15 - $20