What are the responsibilities and job description for the Executive Administrative Assistant position at Greater Lakeside LLC?
Overview
We are seeking a highly organized and proactive Executive Administrative Assistant to support the regional director asset manager for commercial properties in Louisiana. This role is essential in ensuring smooth operations within the office, providing administrative support, and facilitating communication with in-house paralegal and property managers. The ideal candidate will possess strong multitasking abilities, excellent communication skills, and a keen attention to detail.
Responsibilities
- Provide comprehensive administrative support to include managing schedules and organizing meetings.
- Assist in project coordination by tracking deadlines, preparing reports, and ensuring timely completion of tasks.
- Transcribe meeting notes and documents accurately while maintaining confidentiality.
- Proofread various documents for accuracy and clarity before distribution.
- Handle incoming calls with professionalism and directing them as necessary.
- Maintain organized office files (electronic and hard), ensuring easy access to important information.
- Submit insurance liability claims and keep updated files.
- Send weekly, monthly and quarterly reports to corporate office.
- Collaborate with team members to streamline workflow and improve efficiency.
Skills
- Strong project coordination skills with the ability to manage multiple tasks simultaneously.
- Proficiency in Word, Excel & Outlook software is a requirement.
- Exceptional proofreading abilities to ensure high-quality documentation.
- Solid administrative skills.
- Strong typing skills for efficient document preparation and data entry.
- If you are an enthusiastic professional looking to contribute to a dynamic team while enhancing your administrative career, we encourage you to apply for this exciting opportunity as an Executive Administrative Assistant.
Job Type: Full-time
Pay: $27.00 - $28.50 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Relocate:
- Metairie, LA 70002: Relocate before starting work (Required)
Work Location: In person
Salary : $27 - $29