What are the responsibilities and job description for the Orchestra Librarian position at Greater Newburgh Symphony Orchestra?
JOB TITLE: Orchestra Librarian – Part Time
DATE: March 2025
REPORTS TO: Director of Operations / Music Director
SALARY RANGE: $700 per cycle x 6 cycles per season = $4,200
Librarian
Music Procurement
· Arrange for the purchase, borrowing, or rental of materials to meet program needs for the orchestra in a timely manner according to the prescribed time frame
· Scan and upload all parts to Google Drive in a timely manner according to the prescribed time frame
· Take delivery of and track incoming hardcopy music, pack and ship outgoing music, and maintain shipping records
· Check all incoming and outgoing performance materials for condition and completeness
· Ensure prompt return of rented or borrowed materials and adherence to copyright laws
Music Preparation
· Review all music to determine if orchestra parts meet acceptable standards: legible parts, page turns, adequate rehearsal letters, numbers, and measure numbers. Take the necessary steps to correct problems that potentially could disrupt rehearsals.
· Provide 1st violin parts to Concert Master a minimum of two (2) cycles in advance, preferably all music prior to commencement of the season
· Ensure that there are enough parts; provide parts sufficiently in advance to other designated string principals for bowing and pre-rehearsal practice.
· Distribute parts in advance to the orchestra, with a target date of eight (8) weeks before the 1st rehearsal. Adjust distribution methods (scan, mail, personal hand-off) to reflect player's needs and reliability.
Concert / Rehearsal Duties
· For all rehearsals and concerts, ensure that all musicians have music and ensure spare copies are kept on hand; collect and process all music at conclusion of programs.
Orchestra Library Maintenance (intermittent)
· Maintain the orchestra's collection of parts
· Catalogue and file music purchased for the orchestra library, maintain accurate inventory.
· Track all items borrowed from the library, i.e., individual parts, scores, reference materials; ensure their timely return.
Job Type: Part-time
Pay: $700.00 per week
Expected hours: 1 – 5 per week
Ability to Commute:
- Newburgh, NY 12550 (Required)
Work Location: Hybrid remote in Newburgh, NY 12550
Salary : $700
