Accounting Coordinator

Job Summary

The Greeley Stampede is a non-profit 501c4 organization that produces, organizes, and hosts a variety of events that celebrate our nation’s independence, preserves our western heritage and strengthens the community. The 7-member professional staff works closely with 500 volunteers and 150 seasonal staff to produce Colorado’s premiere summer western celebration.

The Accounting Coordinator is a full-time hourly non-exempt staff position that manages the financial and accounting operations while maintaining legal compliance. The ideal candidate will have a clear understanding of the Generally Accepted Accounting Principles (GAAP), vast experience with QuickBooks, experience with non-profit accounting practices, be able to handle high stress situations, have proficient computer experience and is highly detail oriented.

The Accounting Coordinator will work closely with the hired CPA firms for guidance, document preparation and financial reporting. In addition to managing the Greeley Stampede financial accounts, this position will also coordinate the Greeley Stampede Foundation and Friends of Island Grove 501c3 non-profit organization financial accounts.

Essential Job Functions

·        Assist with payroll

·        Manage day-to-day accounting functions, including AP and AR

·        Reconcile bank and credit card accounts

·        Assist with reconciling event areas’ revenue during the event to insure proper procedures are being followed and funds are being collected  

·        Track and record in-kind sponsorships and donations

·        Oversee Point of Sale credit card machine program

·        Track online website payments

·        Track ticket system reports and payments

·        Advise, track and implement cash management and handling processes

·        Assist, coordinate, submit and track Inventory and sales tax

·        Assist with monthly financial reports

·        Assist with financial analysis, budgeting, and forecasting

·        Audit invoices, bills, and financial records regularly, ensuring clean books

·        Assist with compliance of federal, state, and local payroll and labor laws and best practices

·        Organize and maintain financial records and documents

·        Assist with the processes of seasonal accounting support staff during event

·        Perform some HR functions, as needed

·        Perform all other duties as assigned

General Responsibilities

·        Support and promote the mission, values, goals and objectives of the Greeley Stampede

·        Support Greeley Stampede promotional and fundraising events as assigned

·        General office responsibilities include receptionist-type duties, small building projects and basic office cleaning

·        Other duties as assigned

Qualifications

·        2 years of bookkeeping, accounting, or financial management experience

·        Proficiency in QuickBooks (required) and Microsoft Excel (preferred)

·        Bachelor’s degree in Accounting, Finance, or related field preferred

·        Strong organizational skills with the ability to manage multiple tasks

·        Excellent attention to detail and accuracy in financial reporting

·        Ability to work independently and meet deadlines in a fast-paced environment

·        Solid communication skills for presenting reports and collaborating with senior leadership

·        Reliable transportation and valid driver’s license

Work Schedule

·        The Accounting Coordinator is a full-time hourly non-exempt position. The position will require flexible scheduling of work to accommodate peak times, community involvement and meetings.

·        The main office hours are Monday-Friday from 8am-4pm in November until the event in June and Monday-Thursday from 8am-4pm following the event through October. The staff schedule increases as the event draws near in June. Schedule subject to change based on event status and job responsibilities.

Physical Demands

·        The position requires approximately 90% seated work 10% standing work, walking, moving, and lifting during the off-season and more than 75% standing work, walking, moving and lifting before, during & after the event. The employee will be required to lift up to 50 lbs.