Office Assistant

Join Green Air Heating and Air Conditioning – Drive Efficiency and Precision in a Mission-Driven Environment

Are you tenacious, detail-oriented, and hungry to grow?
Are you tired of working in places where your contributions go unnoticed, your expertise is underappreciated, and your ideas don’t have an impact?
Do you thrive in a fast-paced, high-performance environment where precision and organization make all the difference?

At Green Air Heating and Air Conditioning, Inc., we value efficiency, recognize your expertise, and celebrate your wins. Join a team where your skills truly matter, your potential is limitless, and your work creates lasting impact—not just for clients but for the future of our planet.

We’re searching for a highly organized, detail-obsessed, and tech-savvy individual with construction industry experience (preferably in HVAC or solar) to join our office team.

Who We’re Looking For

If these traits describe you, we want to meet you:

• Construction Industry Experience: You have a background in the construction industry, preferably in HVAC or solar.
• Detail-Oriented & Precise: You catch errors before they happen and ensure every task is executed with accuracy.
• ServiceTitan & Google Suite Expert: You have hands-on experience managing data, workflows, and reporting in ServiceTitan and Google Suite (Docs, Sheets, Drive, Gmail, Calendar, etc.)
• Fast & Focused: You type quickly and efficiently while maintaining attention to detail.
• Process-Driven: You understand permitting, PTO processes, and how to navigate city portals and Arhon Energy Solutions portals.
• Problem-Solver: You anticipate challenges, find solutions, and keep the office running like a well-oiled machine.
• Adaptable & Quick-Learner: You can pivot between tasks, manage multiple priorities, and quickly pick up new systems and processes.
• Professional & Client-Focused: You maintain a positive, solutions-based approach while interacting with city officials, vendors, and team members.

What You’ll Do

• Manage administrative workflows related to permitting, PTO processes, and compliance documentation.
• Navigate and process applications through city portals and Arhon Energy Solutions portals for permitting and approvals.
• Use ServiceTitan to track jobs, schedule tasks, manage invoicing, and keep project details up to date.
• Maintain efficiency in Google Suite, handling spreadsheets, reports, and internal documentation.
• Ensure hyper-accurate data entry for permitting, customer records, and internal processing.
• Communicate with city offices and vendors to streamline approval processes and keep projects on schedule.
• Support office operations, assisting leadership with key administrative tasks and office organization.

What We Offer

• Purpose-Driven Work: Join a mission that’s bigger than any one person. At Green Air, your work directly contributes to empowering energy independence, combating climate change, and creating a sustainable future for generations to come. Every process you optimize helps push this mission forward.
• Supportive Environment: Experience a workplace where your skills are valued, your ideas are heard, and your contributions are recognized. At Green Air, you’re not just part of a team—you’re part of a family committed to success.
• Career Development: Advance your skills with access to training, mentorship, and opportunities for professional growth in a forward-thinking company.
• Personal Development: Unlock your potential with a culture that encourages precision, leadership, and continuous improvement—because it’s not just about where you work, but who you become along the way.
• Competitive Benefits: Enjoy a competitive pay structure, health benefits, and the stability of a thriving industry with long-term career opportunities.

Qualifications

• Minimum 5 years of administrative experience in the construction industry, HVAC, or solar.
• Expert-level proficiency in Google Suite (Docs, Sheets, Drive, Gmail, Calendar, etc.).
• Hands-on experience with ServiceTitan (or similar CRM software) for job tracking, scheduling, and invoicing.
• Deep understanding of permitting processes and navigating city portals & Arhon Energy Solutions portals.
• Hyper-focused attention to detail – accuracy and organization are a must!
• Fast & accurate typing skills (WPM 50 preferred).
• Experience with PTO processing & office operations.
• Ability to work on Apple computers (MacOS experience required).
• Excellent communication skills for interacting with city officials, vendors, and internal teams.
• Proven track record of administrative excellence in a high-performance environment.

Why Our Team Loves Green Air

"Green Air isn’t just a workplace—it’s a community of innovators committed to creating a greener, more sustainable future. Every process we refine, every permit we secure, and every detail we perfect supports our mission to reduce carbon footprints, empower clients, and embrace the electrification of homes."

About Green Air Heating and Air Conditioning, Inc.

Since 2007, Green Air has been transforming energy usage for homes and businesses in the Greater Bay Area. Based in Concord, CA, we specialize in energy-efficient HVAC systems, solar energy, battery storage, roofing, and electrical services. Our mission is to create self-sufficient, sustainable homes that hedge against inflation and reduce energy costs—all while protecting the planet for future generations.

Are you ready to roll up your sleeves, get paid well, and be the backbone of a company making a real difference?

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $25 - $30