Office Coordinator (NY): Administraive/Office Experience Required

OFFICE COORDINATOR: ADMINISTRATIVE/OFFICE EXPERIENCE REQUIRED

APPLICANTS MUST currently live within a reasonable commute of business location. OUT OF AREA candidates and/or those requiring a relocation will NOT be considered.

ABOUT US: The Green Analytics’ companies are leaders in cannabis science and technology with significant footprints in laboratory testing and analytics, research and development, genetics, cultivation consulting, environmental swabbing and monitoring, packaging integrity studies, and product development. Our teams, led by highly experienced Ph.D. 's and analytical chemists, hold accuracy, customer service, and rapid turnaround time as our primary commitments to the medical and recreational cannabis cultivators and processors we serve. Employees may be exposed to common allergens and must be comfortable working with/near cannabis related products.

OFFICE COORDINATOR POSITION SUMMARY: This is an entry level administrative position responsible for providing support for a variety of clerical activities and tasks to include welcoming visitors, answering incoming calls, and assisting with the coordination of events.

OFFICE COORDINATOR ESSENTIAL DUTIES:

• Answers incoming calls, greets clients, visitors, and guests; maintains accurate records of calls received and visitor requests
• Ensures all incoming guests sign-in when arriving and sign-out upon departure
• Receives all mail, documents, packages, and courier deliveries; distributes items accordingly
• Develops and maintains storage and inventory of laboratory supplies in conjunction with Supply and Inventory Team
• Performs routine errands to include short-distance travel to/from local business, retail establishments, etc. for the purchase of supplies and inventory on an as needed basis
• Responsible for the upkeep and cleanliness of all common areas including front office, staff break room and facilities; ensures all are kept neat and tidy in between weekly cleaner visits
• Provides general clerical support in regard to the drafting, editing and proof reading of documents, reports, and data entry
• Provides review of all employee timecards and mileage records for payroll submission
• Assists in the research, collection and processing of data/information for special projects; provides support in regard to copying, filing, scanning and document processing
• Arranges for the maintenance of all office equipment including copiers, and computer systems  
• Initiates service calls, tracks appointments and confirms completion of service requests
• Provides onsite support during events to help address potential problems; provides for post-event assessment to determine successes and/or areas for improvement
• Works with key players to help develop means and methods to support customer appreciation for our external client base, i.e. gifts and giveaways, holiday promotions, meals and entertainment, etc.
• Responsible for other job-related duties as assigned

OFFICE COORDINATOR POSITION REQUIREMENTS:

General Knowledge/Abilities

• High level communication and presentation skills; ability to build relationships and strengthen partnerships with a strong focus on customer service
• Ability to function independently, have personal integrity, flexibility and the ability to work effectively with fellow employees
• Experience in driving tasks and meeting deadlines; accountable for the completion of assigned goals and objectives
• Advanced knowledge of modern office practices and use of the Microsoft Office Suite for Word and Excel

Experience, Education, Licenses/Certifications

• High school diploma or general education degree (GED) required, plus a minimum of 2 years’ relevant experience in an office or laboratory environment

SUPERVISORY RESPONSIBILITIES: None

Job Type: Full-time

Pay: $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Will you now or in the future require sponsorship to work in the U.S.?

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative/Office: 2 years (Preferred)

Ability to Commute:

• Pearl River, NY 10965 (Preferred)

Work Location: In person

Salary : $20