What are the responsibilities and job description for the Green Apple is hiring: Event Producer in Town of Porter position at Green Apple?
The Event Producer is responsible for managing the planning and execution of off-premise catering events. This position will work with clients to finalize their events and then work with Sales and Operations to execute the event to the client’s standards while adhering to Green Apple Catering protocols. This role would coordinate menus, rentals, and staffing, as well as be responsible for communicating with all internal teams to ensure successful event execution. The Event Manager will be responsible for timeline development, logistical creative execution, work-processes, and client communication. You must be a self-starter, execution obsessed, be able to work with a variety of people with varying work styles, and the ability to prioritize workload.
Philosophy & Culture :
Up-hold the company vision, mission, and culture
Develop tools and practices that lead to advancement of the company culture, vision and mission among all staff
Up-hold and maintain a positive, professional work environment for all staff and peers
Responsible to work collaboratively with The Executive Team and Sales Team to set a defining culture and long-term business plans in order to drive sustainable business and brand growth
Essential Functions and Responsibilities :
Assist with initial sales inquiries and prepare quotes as needed
Manage all client communications relating to the production of events, ensuring the highest quality experience for clients is consistently delivered
Manage all internal communications relating to the production of event, while meeting weekly deadlines for completion of food, beverage, in-house equipment, and rental equipment orders, including post-event synopsis
Manage Banquet Event Orders, including changes and special requests
Coordinate and lead site visits
Administrative paperwork, including :
Create and edit rental equipment orders accordingly
Apply for liquor permits
Create and edit menus
Certificate of Insurance
Attend events to ensure successful execution and to provide additional support and supervision
Coordinate and plan tastings with clients
Work with the on-site Events Team for off-premise events to create “one-of-a-kind” experiences
Establish and maintain service standards and hospitality best practices
Able to work nights, weekends, holidays, and a variable schedule, per the needs of the business
Proactive approach to handle challenges that arise and an ability to quickly troubleshoot problems on the event day
Experience / Qualifications :
1 years’ experience in an account or event management role in catering or similar business
Bachelor’s degree or certification in a hospitality related field or equivalent experience
Proficient in a variety of technology systems, especially Catering Software Programs, CRMs, Microsoft Office and Microsoft Excel
Basic understanding of off-premise event logistics and requirements, off-premise event management experience required
Demonstrated interest in the hospitality industry, specifically in catering, event planning and / or sales
You must be a self-starter, problem-solving, adaptable, and detail-oriented person
Must be able to work with a variety of people with varying work styles, and the ability to prioritize workload
The ability to work independently or as part of a team
Excellent communicator and with superb verbal and written communication skills
Work in a fast-paced environment, managing multiple projects / assignments with tight deadlines
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