What are the responsibilities and job description for the Executive Administrative Assistant position at Green Attic Insulation?
Position: Executive Administrative Assistant
Company: Green Attic Insulation
Location: Mt Prospect, IL (In-Office Position)
About Green Attic Insulation:
Green Attic Insulation is a leading provider of eco-friendly, energy-efficient insulation solutions, committed to creating healthier, more comfortable homes. Join our team to support executive management and contribute to a goal-oriented, fast-paced company.
The candidate should have experience working in a construction or insulation company.
Position Overview:
We are seeking a detail-oriented, organized, and proactive Executive Administrative Assistant to support our executive team. This role involves a high level of administrative duties, including coordinating schedules, managing communications, and organizing company documentation. The ideal candidate will bring strong communication skills, discretion, and the ability to manage multiple priorities in a dynamic office environment, adapting quickly to meet company KPIs and efficiency targets.
Key Responsibilities:
- Calendar & Schedule Management: Coordinate and manage executive calendars, including scheduling meetings, events, and appointments.
- Communication Support: Draft, edit, and manage communications on behalf of executives, including emails, reports, and presentations.
- Document Management: Organize and maintain company documents, including contracts, reports, and executive correspondence.
- Meeting Preparation: Prepare meeting agendas, take notes, and follow up on action items to ensure successful outcomes.
- Project Coordination: Assist with various projects by tracking progress, coordinating tasks, and ensuring deadlines are met.
- Office Management: Order office supplies, coordinate with vendors, and maintain an organized office environment.
- Event Planning: Assist in planning and coordinating company events, trainings, and executive meetings.
Qualifications:
- Experience: 3 years in an administrative or executive assistant role within a construction company.
- Skills: Proficiency in HubSpot, Jobber, and Google Workspace is essential; MS Office Suite (Word, Excel, PowerPoint) is also preferred.
- Attributes: Ability to handle confidential information with discretion, a proactive approach to problem-solving, and strong attention to detail.
- Education: Associate or Bachelor’s degree in Business Administration or related field preferred.
Why Join Us?
- Dynamic Work Environment: Be part of a fast-paced, goal-driven team where adaptability and quick decision-making are essential.
- Growth Potential: Start as a 1099 contractor, with the opportunity to transition to W-2 status after 30 days for the right candidate.
- Performance-Focused: Our team operates with clear KPIs and metrics to monitor efficiency and success, so you’ll be working in a structured, results-oriented environment.
If you are a motivated administrative professional who is passionate about supporting executive functions, thrives in a fast-paced setting, and embraces a goal-oriented environment, we’d love to hear from you!
To Apply: Please submit your resume and a cover letter outlining your relevant experience and why you are interested in joining Green Attic Insulation.
Job Type: Full-time
Pay: $60,000.00 - $80,000.00 per year
Schedule:
- 8 hour shift
Experience:
- Construction: 2 years (Required)
Ability to Commute:
- Mt Prospect, IL 60056 (Required)
Work Location: In person
Salary : $60,000 - $80,000