What are the responsibilities and job description for the Maintenance Coordinator position at Green Ocean Property Management?
Company Description
SOLVE YOUR PROPERTY HEADACHES WITH GREEN OCEAN PROPERTY MANAGEMENT. Green Ocean Property Management is a proactive property management company located in Newton, MA. Our focus is on preventing problems before they happen, ensuring efficient and effective maintenance solutions for our clients.
Role Description
Reports to: Senior Maintenance Manager
Division: PSB
Department: Maintenance
Schedule: 25-30hrs per week (8hrs on weekends and 4-6hrs from 5pm est Monday to Friday)
Location and Work Setup: Remote
Summary
The Maintenance Coordinator will be required to exhibit high-level customer service and constant problem solving. The successful candidate will thrive in a results-oriented environment and have the ability to think on his/her feet. Every day means new problems to solve, no two days will be the same.
Key Responsibilities
- Communicate directly with tenants, vendors, and maintenance contractors to schedule repairs, servicing, preventive maintenance
- Provide a wide variety of administrative assistance to managers, especially in the areas of managing work orders and tenant communication
- Prepares daily schedule of scheduled repairs
- Provide reporting based on predetermined metrics
- Manages submitted work orders and schedule vendor services
- Track contractors through the pipeline of phases such as work in progress, follow up, and needs invoicing
- Follow up with vendors and tenants
Qualifications
- Maintenance coordinating experience in a US Property Management company is a plus
- Knowledgeable in construction engineering is a plus
- Has excellent problem solving skill
- Good communication skills in English
- Outstanding skills in organizing schedules
- Experience with property management software Buildium/Property Meld is a plus
- Self-driven and can work with little supervision
- Extremely organized and can work in a constantly changing and fast past environment
- Want to have a stable career with endless potential for learning and growth
- Able to work on EST Business hours