What are the responsibilities and job description for the Litigation Secretary position at Greenberg Gross LLP?
Position Summary
Greenberg Gross LLP is a high-stakes boutique trial law firm that litigates cases grappling with some of the most important issues facing society. For the firm to perform at the highest level, every facet of the operation must function smoothly and efficiently, especially information technology.
We have an immediate full-time opening for a Litigation Secretary for our Orange County office. This position is responsible for providing administrative and legal secretarial support to attorneys. Your work schedule will be 8 hours per day, with the opportunity of hybrid.
Responsibilities and Duties
- Use word processing and document management software to prepare, revise, format, and finalize a wide variety of legal such as correspondence, pleadings, discovery, memoranda, agreements, and other legal documents under time-sensitive deadlines. Some pleading/discovery drafting required.
- Prepare documents for filing and/or service including: proofreading, editing, finalizing documents, generating TOC/TOA, gathering exhibits, ensuring compliance with all Federal, State, and/or Local Rules
- Heavy e-filing with state and federal courts. Current knowledge of Federal CM/ECF e-filing procedures. Some appellate court filings using TrueFiling
- Docket case deadlines using Clio for all incoming mail, motions, discovery, trial/post-trial, mediation, arbitration, and appellate deadlines
- Create mediation, arbitration, hearing, and trial binders; prepare discovery shells; set up and maintain litigation files; party and witness subpoenas
- Assist attorneys with opening new client/matters and send conflict checks email
- Case management, including database management and electronic file organization
- Schedule appointments, depositions, meetings; maintain calendars; make travel arrangements; set up conference calls
- Assist with trial preparation
- Answer, screen, and respond to phone calls
- Open and route mail and email, attaching files and documents
- Enter attorney time into time-keeping program
- Maintain and track CLE records for attorneys
- Prepare and submit expense/reimbursement reports
- Assist fellow secretaries and additional attorneys as needed
- Other administrative tasks as needed
Qualifications and Skills
- Minimum 5 years of litigation experience working in a legal and/or professional services environment
- Excellent grammar, communication, and organizational skills
- Proficient using MS Office products (Word, PowerPoint, Excel, Outlook)
- Attention to detail and the ability to multi-task in a fast-paced, high-pressure environment
- Ability to prioritize to meet deadlines
Must be able to work overtime as needed.
We offer an excellent salary and benefits package. Response will be given to candidates who closely meet our qualifications. EOE M/F/D/V. No phone inquiries please.
