What are the responsibilities and job description for the Assistant Controller position at Greenfield Banking Company?
SUMMARY
The Assistant Controller is responsible maintaining the Bank’s financial record keeping system by utilizing generally accepted accounting principles; adheres to tax laws and regulatory compliance to properly reflect the financial position of the Bank; ensures department activities run smoothly and efficiently; provides leadership, training and supervision within the department; provides a high level of customer relations and service; and ensures compliance with Bank policies and procedures. The position also assists in attaining established Bank and department goals. Is expected to provide leadership, training and guidance to less experienced staff members.
ESSENTIAL DUTIES
- Helps supervise the following accounting functions, including but not limited to:
- General Ledger
- Accounts Payable/Receivable
- Development and implementation of systems and procedures to maintain proper financial records.
- Computation of Federal Reserve Bank Reserves
- Contributes to the overall profitability of the department and Bank; implements costs controls and monitors expenses to ensure compliance with budget.
- Assists other branch and department offices is resolving accounting inquiries and providing staff support; participates in various internal committees assigned by Senior Management.
- Assists the Controller in ensuring accurate completion of related financial reports initiated by the Bank’s processing department along with internal reports.
- Assists the Controller in performing personnel actions including performance appraisals, disciplinary actions, and interviewing candidates for employment.
- Develops, tests and implements policies and procedures (manual and computerized) pertaining to the maintenance of accurate accounting records and report preparation.
- Gathers and calculates data associated with the preparation of various routine and special financial statements and reports; reviews documentation for accuracy and completeness; highlights critical areas of the documentation for management’s review; and presents and explains reports and documentation to senior management.
- Gathers and calculates financial information; responsible for the preparation and submission of monthly, quarterly and annual tax reports to the federal and state government; and ensures reporting is made in compliance with tax laws and regulations.
- Reviews and approves the sale of Federal funds in accordance with Bank policies and practice.
- Assists the Controller in preparing annual budget projections based on input from executives; reviews expenditures to ensure compliance with budgets; and notifies appropriate executive(s) in the event expenditures exceed budgets.
- Reviews and approves invoices and checks prior to signature to ensure security of Bank funds.
- Maintains advanced knowledge and awareness of financial industry status and trends.
- Responds to inquiries or refers inquiries to the appropriate department or person, and exhibits the necessary follow through with customers and/or staff involved.
- Monitors staff in daily tasks, operations and quality control; ensures the organization of assigned areas of the department, coordinating available resources (e.g., staff, materials, etc.) for maximum results.
- Assists the Controller in implementing cost controls for the department and monitors expenses to ensure compliance with budget.
- Consistently applies superior decision making techniques pertaining to inquiries, approvals and requests as they apply to existing policies and procedures, keeping within assigned approval limits and using these instances as learning tools for employee development.
- Assumes responsibility for special projects; gathers data and prepares reports for Senior Management, audits and other personnel.
- Plays a positive role in the development and growth of assigned department staff through excellent communication skills, both verbal and written, along with strong delegation skills assuring a highly cross-trained staff.
- Processes, solves and answers complex customer transactions, problems or inquiries.
- Answers telephones, answers questions and directs callers to proper Bank personnel.
- Assumes responsibility for various department functions in the absence of staff members or in overload situations.
- Treats people with respect; keeps commitments; inspires the trust of others; works ethically and with integrity; upholds organizational values; accepts responsibility for own actions.
- Demonstrates knowledge of and adherence to Equal Employment Opportunity (EEO) policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes working environment free of harassment of any type; builds a diverse workforce and supports affirmative action.
- Assures compliance with all Bank policies and procedures and all applicable state and federal banking laws, rules and regulations.
- Completes administrative tasks correctly and on time; supports the Bank’s goals and values; benefits the Bank through outside activities.
ESSENTIAL DUTIES
- Complete the following accounting functions, including but not limited to:
- General Ledger Entries
- Completion and review of balance sheet reconciliations
- Completion of financial and regulatory financial statements
- Development and implementation of systems and procedures to maintain proper financial records.
- Contributes to the overall profitability of the department and Bank; implements cost controls and monitor expenses to ensure compliance with budget.
- Assists other branches and department offices in resolving accounting inquiries.
- Assists in ensuring accurate completion of related financial reports initiated by the Bank’s accounting department along with internal reports.
- Develops, tests and implements policies and procedures (manual and computerized) pertaining to the maintenance of accurate accounting records and report preparation.
- Gathers and calculates data associated with the preparation of various routine and special financial statements and reports; reviews documentation for accuracy and completeness; highlights critical areas of the documentation for management’s review; and presents and explains reports and documentation to senior management.
- Gathers and calculates financial information; responsible for the preparation and submission of monthly, quarterly and annual tax reports to the federal and state government; and ensures reporting is made in compliance with tax laws and regulations.
- Assists in preparing annual budget projections based on input from executives; reviews expenditures to ensure compliance with budgets; and notifies appropriate executive(s) in the event expenditures exceed budgets.
- Maintains advanced knowledge and awareness of financial industry status and trends.
- Responds to inquiries or refers inquiries to the appropriate department or person and exhibits the necessary follow-through with customers and/or staff involved.
- Monitors staff in daily tasks, operations and quality control; ensures the organization of assigned areas of the department, coordinating available resources (e.g., staff, materials, etc.) for maximum results.
- Assists in implementing cost controls for the department and monitors expenses to ensure compliance with budget.
- Applies superior decision-making techniques pertaining to inquiries, approvals and requests as they apply to existing policies and procedures, keeping within assigned approval limits and using these instances as learning tools for employee development.
- Assumes responsibility for special projects; gathers data and prepares reports for Senior Management, audits and other personnel.
- Processes, solves and answers complex customer transactions, problems or inquiries.
- Assumes responsibility for various department functions in the absence of staff members or in overload situations.
- Treats people with respect; keeps commitments; inspires the trust of others; works ethically and with integrity; upholds organizational values; accepts responsibility for own actions.
- Demonstrates knowledge of and adherence to Equal Employment Opportunity (EEO) policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes working environment free of harassment of any type; builds a diverse workforce and supports affirmative action.
- Assures compliance with all Bank policies and procedures and all applicable state and federal banking laws, rules and regulations.
- Completes administrative tasks correctly and on time; supports the Bank’s goals and values; benefits the Bank through outside activities.
- Performs the position safely, without endangering health or safety to themselves or others and will be expected to report potentially unsafe conditions. The employee shall comply with occupational safety and health standards and all rules, regulations and orders issued pursuant to the OSHA Act of 1970, which are applicable to one’s own actions and conduct.
MINIMUM REQUIREMENTS
These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position. The requirements listed below are representative of the knowledge, skill and/or ability required to perform the position in a satisfactory manner. Individual abilities may result in some deviation from these guidelines.
- Bachelor’s degree from a college or university; or related experience and/or training; or the equivalent combination of education and experience. Work related experience should consist of an in-depth background in accounting, finance, management and supervisory skills. Educational experience, through in-house training sessions, formal school or financial industry related curriculum, should be applicable to the financial industry.
- CPA license preferred or in process of obtaining license in next 18 months
- Intermediate knowledge of general accounting, payroll, budgeting, and related accounting and record keeping systems in a financial institution.
- Intermediate knowledge of related state and federal banking compliance regulations, and Bank accounting policies and procedures.
- Intermediate skills related to the consolidation and reporting of Bank financial results, and formulation and implementation of Bank accounting procedures.
- Ability to read, analyze and interpret general business periodicals, professional journals, and technical procedures.
- Excellent organizational and time management skills
- Basic knowledge of human resource and labor laws and policies.
- Superior skills in computer terminal and personal computer operation; host computer system; word processing, spreadsheet and specialty software programs.
- Intermediate typing skills to meet production needs of the position.
- Advanced math skills; ability to calculate interest, commissions, proportions, and percentages; balance accounts; add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals; locate routine mathematical errors; compute rate, ratio and percent, including the drafting and interpretation of bar graphs.
- Exceptional verbal, written and interpersonal communication skills with the ability to apply common sense to carry out instructions and instruct others, train personnel, write reports, correspondence and procedures, speak clearly to customers and employees.
- Thorough understanding of management procedures; ability to plan department or Bank activities (setting objectives, developing strategies, budgeting, and developing policies and procedures); initiative to organize various functions necessary to accomplish department or Bank activities; effectively staff (selecting, training and developing employees); directing employees towards the desired objectives (delegating, motivating, resolving problems); controlling the function (developing performance standards, measuring results, taking corrective action and rewarding employees as appropriate).
- Ability to deal with complex problems involving multiple facets and variables in non-standardized situations.
- Ability to work with minimal or no supervision while performing duties.
- Current driver’s license and a vehicle with appropriate insurance coverage if required to drive in the course of performing assigned duties and responsibilities.
Please note that this job description is not inclusive of all activities, duties or responsibilities that are required of this position. Duties, responsibilities and activities are subject to change at any time with or without notice.
