What are the responsibilities and job description for the Human Resources Administrative Assistant position at Greengate Fresh Lllp?
The Human Resources Administrative Assistant is responsible for providing general administrative support to the Human Resources and Payroll functions.
Key Duties & Responsibilities:
- Responsible for assisting in the processing of weekly payroll: ensure all timecards are submitted and approved, audit weekly timecards, enter manual timecards as needed.
- Updates and enters employee information into HRIS system
- Responsible for I-9 verifications and maintains employee files
- Provides ongoing staffing support such as tracking/updating staffing requisitions, answer applicant questions, etc to Human Resources Generalist
- As required, may assist in setting up interviews
- Maintain and update information in Excel and Word as needed.
- Run labor reports in HRIS and Excel for all departments.
- Responsible in answering phone calls, voicemails, filing.
- Create and print badges
- Auditing data integrity utilizing excel (VLOOKUP's, basic calculations).
- Primary contact for employees and the general public.
- Additional projects and duties as assigned.
The above statements are intended to describe the general nature and level of work being performed by employees in this position. This is not intended to be an exhaustive list of all responsibilities.
Experience Required
- A minimum of two (2) to three (3) years of administrative or office experience
- Previous experience in a food production facility preferred
- Knowledge of Paycom recommended
Education/ Licenses/ Certification/ Formal Training:
- High School Diploma
- Associates degree in Business or related field
Essential Abilities:
- Bilingual (English/Spanish) Required
- Strong organization skills and attention to detail
- Excellent oral and written communication skills
- Proficient with Microsoft word, excel, Outlook or related software.
- Ability to establish priorities and meet deadlines.
- Ability to work independently and as a part of a team.
- Interpersonal skills to handle sensitive and confidential concerns.
Physical Requirements:
- Prolonged sitting and terminal use.
- May be required to occasionally lift up to 30 lbs.
- Hand dexterity and strength.
Work Schedule and Environment:
- Ability to work occasional weekends, early days and holidays as needed
- Monday-Friday 8:00AM-5:00PM, flexible for overtime as needed
- Work is performed indoors in a climate-controlled office environment in a Production type facility.
