What are the responsibilities and job description for the Office Administrator position at GreenGro Biologicals?
Job Overview:
We are seeking a highly organized and detail-oriented Office Manager to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office, managing various administrative tasks, and providing support to both staff and clients. This position requires strong multitasking abilities and excellent communication skills, making it essential for maintaining an efficient work environment. As an Office Administrator, you will perform various routine tasks under the supervision of the CEO/General Manager, ensuring that all activities align with the standards and values of the company.
Administration:
- Oversee daily office operations to ensure efficient administrative functions.
- Manage vendor relationships and coordinate the procurement of office supplies and services.
- Handle front desk responsibilities, including greeting visitors and directing inquiries.
- Maintain organized filing systems for both physical and digital documents.
- Implement and maintain office management procedures to enhance productivity.
- Implement and maintain office management procedures to enhance productivity.
- Arrange, book, and adjust monthly flights and transportation for the CEO.
- Manage country/state product registrations, adhering to deadlines.
- Act as the lead for phone and email inquiries/issues.
Sales Support:
- Manage pricing additions/adjustments using QuickBooks, Cin7, and Excel.
- Set up and adjust Item/SKU/UPC across all systems.
- Review sales team commission reports, timecards, tonnage reports.
- Assist the Sales team with quoting (soil/FG), inventory availability, channel pricing, and freight quotes.
- Handle all marketing updates, including labels, product sheets, images, and website content.
- Facilitate new customer setup, including terms, references, and credit card information.
Inventory/Purchasing/Logistics:
- Responsible for freight contracts and quotes.
- Employ Cin7 Inventory system for sales orders, purchase orders, inventory control, and demand forecasting.
- Manage purchasing of raw materials and printed materials (labels, bags, marketing materials).
- Oversee new warehouse setup and inventory levels at existing warehouses.
- Find and shop for freight options for orders.
Accounts Receivable/Accounts Payable/Human Resources:
- Enter and manage bills in QuickBooks.
- Process bill payments through QuickBooks.
- Review and follow up on customer past-due invoices.
- Utilize QuickBooks for financial management, including invoicing and expense tracking.
- Conduct initial reviews of bank reconciliations before submission to the bookkeeper.
- Manage job advertisements, initial resume screenings, and interviews for new hires.
- Facilitate onboarding for new employees, including keys, alarm codes, and system access.
Skills:
- Proven experience in office administration or a related field.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficiency in QuickBooks and other office management software.
- Excellent verbal and written communication skills.
- Ability to work independently as well as part of a team.
- Attention to detail with a focus on accuracy in all tasks.
Qualifications:
- Minimum of 4 years of office experience.
- Proficiency in QuickBooks for financial management.
- Proficiency in Cin7 or like inventory management systems.
- Proficiency in Shopify order processing
- Proficiency in Amazon FBA & FBM order/shipment processing
- Strong organizational skills with the ability to manage multiple tasks efficiently.
- Experience in vendor management and budgeting.
- Excellent communication skills, both written and verbal.
- - 2 year college credential necessary, Bachelor's degree preferred
Salary : $30 - $35