Office Manager

Office Manager - Empowering Clean Energy Innovation

Building a cleaner, brighter future requires individuals who are ready to act with purpose and precision. As an Office Manager for our Portland office, you’ll be at the forefront of enabling clean energy innovation, supporting critical initiatives that drive sustainable progress and industry transformation. Your organizational expertise, proactive mindset, and commitment to excellence will empower our leadership team to focus on high-value activities that fuel exceptional growth in a high-impact industry. The candidate for this position is required to be based in Portland, Oregon.

Who You Are:

• Methodical: You approach tasks in an orderly and systematic way, ensuring every detail is accounted for and nothing slips through the cracks.
• Poised: You remain composed, self-assured, and confident even in high-pressure situations.
• Organized: You thrive on structure and method, creating processes and systems that others can rely on.
• Driven: You have a natural drive for harmony, balance, and creativity, offering innovative solutions and ideas to improve environments and workflows.
• Altruistic: You care deeply about supporting others and creating positive, enjoyable experiences for your team.
• Regulatory: You have a strong drive to maintain order and consistency, finding fulfillment in creating systems and maintaining the status quo where needed.
• Calming Presence: You enjoy creating order for those around you, soothing tension and ensuring smooth collaboration.
• Supportive: You love working with and supporting all types of people, helping foster a positive and harmonious workplace for everyone.

About Us:

We are a fast-growing renewable energy development company on a mission to revolutionize the sustainability landscape. Our work directly impacts the fight against climate change while fostering small business excellence. With an entrepreneurial spirit, a dedication to innovation, and a commitment to our core values, we’re building the future of clean energy in the U.S.

Your Responsibilities:

Operational Excellence:

• Oversee the smooth operation of the office by identifying and addressing maintenance or service needs proactively.
• Identify and manage 3rd party vendors that are necessary to ensure the smooth operation of the office.
• Make sure office supplies are replenished and readily available for team members.
• Support onboarding for new hires (both in office and remote) by procuring computers, software, office supplies, and other essentials to ensure a smooth start.
• Plan and organize team events and retreats.
• Coordinate weekly team lunches.
• Coordinate printing for public hearings, mail logistics (incoming/outgoing), and generally taking on any administrative tasks that arise for different departments.
• Organize and manage internal communications, ensuring team members are informed about updates, events, and important initiatives.

Culture & Team Support:

• Oversee company swag inventory and décor for new and existing office spaces.
• Help coordinate employee recognition programs and celebrations, such as birthdays, anniversaries, or milestones.
• Act as a cultural ambassador, fostering a positive and collaborative environment in the office and during team events.
• Help create and manage an employee handbook.

Process Improvement:

• Develop and refine workflows and processes, continuously improving operational efficiency across the business.
• Create and maintain an internal knowledge base or manual for administrative processes to support continuity and scalability.
• Proactively identify inefficiencies or gaps in current systems and suggest actionable improvements.
• Facilitate cross-functional coordination between departments to ensure smooth transitions for projects and initiatives.

What We Value:

• Accountability & Ownership: You step up, own your work, and deliver on promises. You see projects through to completion and take responsibility when challenges arise.
• Creativity & Problem-Solving: Challenges are opportunities for innovation. You think critically, explore solutions, and never settle for the status quo.
• Curiosity & Growth-Oriented: You approach tasks with curiosity, a hunger to learn, and the drive to make processes better.
• Initiative/Self-Starter: You act before being asked, spot opportunities others miss, and thrive in a fast-paced environment.
• Integrity/Transparency: Honesty and trustworthiness are your foundation. You follow through on commitments and build strong, transparent relationships.

Qualifications:

We know that exceptional talent comes in many forms. If you resonate with our values and mission and have the skills to succeed in this role, we encourage you to apply.

• Experience: Proven track record in administrative or Office Manager roles, ideally within a fast-paced or entrepreneurial environment.
• Skills: Expertise in calendar management, written and verbal communication, and organization; proficiency with tools like Google Drive, Egnyte, and Smartsheet is a plus.
• Mindset: Resourceful, adaptable, and committed to excellence. You thrive in dynamic environments and handle multiple tasks with ease.
• Creativity: You bring a creative eye to problem-solving and event planning.
• Passion for Sustainability: You are inspired by the opportunity to contribute to clean energy and small business success.

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Portland, OR 97227

Salary : $50,000 - $70,000