Payroll & Accounting Specialist

Summary

Payroll & Accounting Specialist assists with payroll and accounts payable processing, leads accounts receivable and vendor management. This role offers an opportunity to work closely with cross-functional teams and make a direct impact on the company's financial health and operational success.

Essential Duties and Responsibilities

Payroll Processing & Support

• Supports payroll manager with preparation of bi-weekly payroll for employees.
• Assists with employee classifications, benefits deductions, and time-off accruals.
• Reconciles payroll accounts monthly, verifying transactions and resolving any discrepancies.
• Assists with employee payroll inquiries and provide support regarding paychecks, tax forms and deductions.
• Partners with HR to ensure employee core data is accurately and promptly set up in time for payroll processing.

Accounts Receivable & Billing

• Generates and issue customer invoices in a timely manner, ensuring accuracy.
• Monitors accounts receivable aging reports and follow up on overdue payments with customers.
• Applies incoming payments (checks, ACH, wire transfers) to the correct accounts and invoices.
• Investigates and resolve billing disputes by coordinating with internal teams and customers.
• Assists in month-end close processes, including reconciling AR accounts and preparing reports on outstanding balances.

Vendor Setup

• Sets up and maintain vendor accounts, ensuring all required documentation (W-9, banking details, tax forms) is collected and verified.
• Assists with year-end 1099 reporting for applicable vendors.

Agency Labor Reconciliations

• Reviews and tracks invoices from temporary staffing agencies to ensure accurate billing and alignment with contract terms.
• Works closely with department managers to confirm labor hours and reconcile agency-provided worker costs.
• Ensures proper allocation of agency labor expenses to the correct cost centers or project codes.
• Identifies and escalates discrepancies or overcharges to the appropriate internal teams and agency representatives.

Accounts Payable

• Vendor statement reconciliations.
• Ad hoc accounts payable assistance as required.
• Maintains regular attendance including being at work, being on time to work and working full shifts.
• Performs all other duties as assigned.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Greenpoint Core Competencies

• Adaptability – Adapts to changes in the work environment, manages competing demands, and accepts constructive criticism/feedback and changes approach or method to best fit the situation.
• Communications – Expresses ideas and thoughts effectively in verbal and written form, exhibits good listening and comprehension, keeps others informed and uses appropriate communication methods.
• Dependability – Responds to requests for service and assistance, follows instruction and responds to management direction, takes responsibility for own actions and doing the best job possible, keeps commitments, and maintains reliable attendance.
• Initiative – Sets and achieves challenging goals, demonstrates persistence and overcomes obstacles, measures self against standard of excellence, recognizes and acts on opportunities, and takes calculated risks to accomplish goals.
• Teamwork – Balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback, contributes to building a positive team spirit, and puts success of team above own interests.
• Work Quality – Demonstrates accuracy and thoroughness, displays commitment to excellence, looks for ways to improve and promote quality, applies feedback to improve performance, and monitors own work to ensure quality.

Core Job Competencies

• Analytical Skills – Synthesizes complex or diverse information, collects and researches data, uses intuition and experience to complement data.
• Problem Solving – You identify problems in a timely manner, you gather and analyze information skillfully, you develop alternative solutions, you resolve problems in early stages, and you work well in group problem solving situations.
• Job Knowledge - Competent in required job skills and knowledge. exhibits ability to learn and apply new skills, keeps abreast of current developments, requires minimal supervision, displays understanding of how job relates to others, uses resources effectively.
• Planning & Organization – Prioritizes and plans work activities, uses time efficiently, plans for additional resources, integrates changes smoothly, sets goals and objectives, works in an organized manner.
• Productivity – Meets productivity standards, completes work in timely manner, strives to increase productivity, works quickly, achieves established goal.

Summary of Education, Experience & Certification

Associate's degree (AA) in accounting / finance or a related field, 4 years of experience in payroll processing, accounts receivable and general accounting; or equivalent combination of education and experience.

Must qualify as a US Person which is defined as a US Citizen, a Permanent Resident who does not work for a foreign company/foreign government/foreign governmental agency or organization, or a political asylee in compliance with International Traffic in Arms Regulations.

Required Knowledge, Skills & Abilities

• Demonstrated experience processing payroll and use of payroll software (e.g., ADP, Paylocity, or similar).
• Experience using accounting software and ERP systems (Microsoft Dynamics D365 a plus)
• Working knowledge of Microsoft Excel (pivot tables, SUMIF, VLOOKUP).
• Experience with accounts receivable functions, including invoicing, cash applications, and collections.
• Experience with accounts payable functions, including processing vendor invoices, payment applications and 3-way matching.
• Experience setting up vendors and verifying vendor banking information.
• Ability to perform account reconciliations, including payroll accounts, AR, and vendor statements.
• Working knowledge of GAAP (Generally Accepted Accounting Principles) and internal controls
• Experience with US Government contracts (FAR) preferred.
• Experience within the Aerospace industry or manufacturing is a plus.
• Ability to work independently and collaborate with HR, finance, and operations teams as needed.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to sit for extended periods of time, use hands to lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds, and have close/color vision ability to adjust focus.
• Ability to travel as required.
• Ability to work overtime as required.

The expected WA salary range for this position is between $61,000.00 - $85,000.00 USD. Actual compensation will be determined based on experience, education, location, and other factors permitted by law.