What are the responsibilities and job description for the Permit Coordinator position at Gregory Ralph Architect?
The Permit Coordinator role is responsible for understanding agency requirements to manage projects through the approval process as well as coordination with these same agencies as necessary for permitting. Coordinates with in-house and outside professionals for planning board, zoning board, food service health applications, and general building permit as required. Additional responsibility includes managing in-house requests to print architectural drawings on HP plotter. The position requires strong communication, record-keeping and time management skills.
Gregory Ralph, Architect (GRA) is a mid size architecture firm providing services to both high end residential, and retail commercial clients.
We are a growing company offering a great opportunity for individuals to both progress their career and to shape and develop the direction of a business.
Responsibilities
Perform permitting due-diligence research and document permit filing requirements for various agencies across multiple states.
Serve as the primary administrative point of contact for permit submissions to local, county, and state agencies.
Manage the progress of permit applications through the approval process, track status, and provide regular updates to leadership.
Coordinate and oversee the timely delivery of proposal packages to the appropriate agencies or couriers to ensure compliance with deadlines.
Communicate effectively with local, county, and state agencies throughout the entire approval process to address inquiries, resolve issues, and ensure smooth processing.
Directly engage with clients via email, phone, or in-person, providing assistance and updates as needed.
Maintain accurate records of time and expenses related to permit applications, ensuring proper billing for reimbursable fees
Assist in preparing and organizing necessary documentation and correspondence to ensure smooth processing and approval of permits.
Perform additional administrative tasks as needed to support permit coordination efforts.
Requirements
Strong organizational and time management skills, with the ability to prioritize tasks and take initiative.
Excellent verbal and written communication skills for interacting with internal teams, clients, and government agencies.
A valid drivers license and access to a personal vehicle for occasional travel to client offices or site visits.
Proficiency in Microsoft Office applications required. Experience with project management tools like SmartSheet is a plus. Please list all relevant software skills on your resume.
Ability to lift up to 50 pounds, as needed for document handling.
Benefit Conditions:
- Waiting period may apply
- Only full-time employees eligible
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Office: 1 year (Preferred)
- SmartSheet: 1 Year (Preferred)
- Customer service: 1 year (Preferred)
Job Type: Full-time
Benefits:
- Health, dental, & vision insurance
- Paid time off & Holidays
- Career growth opportunities & professional development assistance (Amber Books subscription, additional PTO for ARE prep & testing)
- Retirement plan (401K)
- Collaborative team dynamic
- Extracurricular activities (sports clubs, bowling leagues, etc) & company events
- Wellness activities and benefit offerings
- Flex scheduling
- Hybrid work environment
Schedule:
- 8 hour shift
- Monday to Friday
Company's website:
- www.gralpharchitect.com
Work Remotely:
- No
Work Location: In person
