What are the responsibilities and job description for the Permitting Assistant - Print & Ship position at Gregory Ralph Architect?
Permitting Assistant - Print & Ship
Description
The Permitting Assistant role is responsible for understanding agency requirements to manage projects through the approval process as well as coordination with these same agencies as necessary for permitting. Coordinates with in-house and outside professionals for planning board, zoning board, food service health applications, and general building permit as required. Additional responsibility includes managing in-house requests to print architectural drawings on HP plotter. The position requires strong communication, record-keeping and time management skills.
Gregory Ralph, Architect (GRA) is a mid size architecture firm providing services to both high end residential, and retail commercial clients.
We are a growing company offering a great opportunity for individuals to both progress their career and to shape and develop the direction of a business.
Responsibilities
- Research, study, and document the filing requirements for various agencies in multiple states.
- Administrative lead for submissions to local, county, and state agencies.
- Manage the progress of submittal packages through the approval process, document the status, and provide regular updates to leadership.
- Deliver proposal packages or coordinate delivery with couriers, when necessary to ensure timely submittals.
- Communicate with local, county, and state agencies during all phases of the approval process.
- Directly handle clients personally, via email, and by phone.
- Keep records of time and expenses associated with projects to allow for billing of reimbursables.
- Operate HP Plotter to produce architectural drawings as requested by architectural staff. Responsible for packaging & shipping drawings to clients.
- Other tasks as needed.
Requirements
- Strong organizational and time management skills, ability to prioritize and take initiative.
- Good verbal and written communication skills for interaction with a variety of people inside and outside of organization.
- A valid driver’s license and access to a personal vehicle is required for the occasional travel to client offices or site visit requirements of this role.
- Knowledge of Microsoft Office applications required. Experience using SmartSheet is a plus. Please list all software capabilities in resume.
- Ability to lift up to 50 pounds.
Job Type: Full-time
Benefit Conditions:
- Waiting period may apply
- Only full-time employees eligible
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Office: 1 year (Preferred)
- Customer service: 1 year (Preferred)
Job Type: Full-time
Benefits:
- Health, dental, & vision insurance
- Paid time off & Holidays
- Career growth opportunities & professional development assistance (Amber Books subscription, additional PTO for ARE prep & testing)
- Retirement plan (401K)
- Collaborative team dynamic
- Extracurricular activities (sports clubs, bowling leagues, etc) & company events
- Wellness activities and benefit offerings
- Flex scheduling
- Hybrid work environment
Schedule:
- 8 hour shift
- Monday to Friday
Company's website:
- www.gralpharchitect.com
Work Remotely:
- No
Work Location: In person
