What are the responsibilities and job description for the Marketing Coordinator - Corporate Services Market position at Gresham Smith?
Wearing many hats, our Corporate Services team is the backbone of our organization, helping Gresham Smith function at the highest level. If you’re interested in a career that aligns with your skillset—whether it’s Accounting, Corporate Communications, Human Resources, Information Technology, Marketing Resources, or Risk Management—we invite you to join a diverse and dedicated team that supports the creation of our communities’ most vital institutions and infrastructure.
The Marketing Coordinator leads the development of responses to RFQs/RFPs, qualifications packages, presentations, collateral materials, and other marketing and pursuit-related activities. They manage the flow and collection of content from various sources, meet deadlines, and ensure overall quality and compliance.
Responsibilities:
- The marketing coordinator may be assigned as the primary marketing point-of-contact for a specific market(s) and work under the general guidance of the Executive Vice President (EVP) or Project Executive (PXs), but operates independently for the majority of day-to-day activities. They frequently interact with other internal marketing staff, marketing personnel from other firms, and high-level internal clients.
- Their areas of responsibility may include, but not be limited to:
- Proposals/Qualifications - This may involve acquiring an in-depth understanding of the requirements of the RFP/RFQ document, facilitating meetings, making task assignments, ensuring schedule adherence, compiling content from various sources, coordinating with external consultants, and completing required forms. They may write cover letters, resume sections, and other proposal components, and may proofread for grammar and overall accuracy as well as compliance with the RFP/RFQ.
- Presentations – They may assemble and prepare materials for external client presentations and interviews, and may participate in presentation rehearsals and other presentation team preparation activities.
- Collateral Materials – They may develop and maintain a variety of collateral materials, including activities to promote the visibility of the firm such as conferences, brochures, websites, and other marketing channels.
- Data Maintenance – They may have responsibility for the integrity of the project and employee information in the Vision database. They may identify types of information that need to be captured or provide input to process improvement for information capture.
Minimum Qualifications:
- Bachelor’s degree in Marketing, Communications, Business Administration, or related field.
- A minimum of 2 years as a marketing professional in the Architectural/Engineering (AEC) industry. Knowledge of industry terms and definitions is highly desired.
- Strong proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator, and Adobe Acrobat Pro), and Microsoft Office (Word, Excel, PowerPoint).
Gresham Smith is committed to a diverse and inclusive workplace. Gresham Smith provides equal employment opportunities to applicants and employees and does not discriminate on the basis of age, race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, transgender, national origin, status as a protected veteran, disability or any other classification protected by law.
Gresham Smith will not accept unsolicited resumes from recruiters, headhunters, contract recruiters, search firms, or employment agencies. An executed GRESHAM PLACEMENT SERVICES AGREEMENT (PSA) is required prior to any payment obligation for either a referral or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously executed PSA, GRESHAM SMITH explicitly reserves the right to recruit and hire those candidate(s) at its discretion, and without any financial obligation whatsoever to the recruiter or agency. Any such unsolicited resume or candidate contact information, including those submitted directly to GRESHAM SMITH’S hiring managers or any other employee, shall become the property of GRESHAM SMITH upon receipt.
