What are the responsibilities and job description for the Project Accounting Operations Specialist - Corporate Services Market position at Gresham Smith?
We are a creative team of architecture, engineering, and design professionals who serve both public and private sector clients. Together, we share one Core Purpose: To plan, design, and consult to create healthy and thriving communities. Our offices are full of genuine, fun, and down-to-earth people who believe in fostering an inclusive culture where all employees feel they belong. Loving where you work, who you’re working with, and what you’re working on is important to us, which is why we put our people first—they’re at the heart of everything we do. From professional growth and development support and opportunities to give back to your community, to flexible work schedules and competitive benefits, we have a genuine interest in the whole you. So, if you’re just as passionate about what you do as we are, then we’d love to hear from you!
The Project Accounting Operations Specialist is responsible for monthly invoicing activities, revenue recognition, and Market reporting.
Responsibilities:
- Create and maintain complete contract invoicing terms and system setups for client projects.
- Maintain electronic billing/perm files for all client invoices.
- Generate and verify invoices in the system according to billing terms and project manager direction.
- Prepare off-system invoices when required by the client using an Excel spreadsheet according to project manager instructions.
- Reconcile net revenue at month-end close and prepare proper reporting for management; Assist project managers with questions and research as needed.
- Research missing backup required for client invoices.
- Prepare invoice adjustments to maintain accurate A/R Ledger; Process journal entries in relation to proper revenue recognition.
- Assist project managers with questions and research as needed.
- Document and/or update billing standard operating procedures.
- Assist with special projects in the accounting department including process improvement and increased system utilization activities.
- Work both independently and collaboratively in a team environment.
Minimum Qualifications:
- Bachelor's degree in accounting or a related field OR associate degree with 3 years of job-related experience OR 5 years of relevant A/E industry accounting experience.
- Proficient to Advanced skills in Microsoft Office applications, particularly Word and Excel.
- Demonstrated experience using Deltek Vantagepoint Software preferred.
Gresham Smith is committed to a diverse and inclusive workplace. Gresham Smith provides equal employment opportunities to applicants and employees and does not discriminate on the basis of age, race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, transgender, national origin, status as a protected veteran, disability or any other classification protected by law.
Gresham Smith will not accept unsolicited resumes from recruiters, headhunters, contract recruiters, search firms, or employment agencies. An executed GRESHAM PLACEMENT SERVICES AGREEMENT (PSA) is required prior to any payment obligation for either a referral or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously executed PSA, GRESHAM SMITH explicitly reserves the right to recruit and hire those candidate(s) at its discretion, and without any financial obligation whatsoever to the recruiter or agency. Any such unsolicited resume or candidate contact information, including those submitted directly to GRESHAM SMITH’S hiring managers or any other employee, shall become the property of GRESHAM SMITH upon receipt.
