Accounts Payable/Receivable Assistant

Accounts Payable/Receivable Assistant Status: Part-Time, non-exempt (up to 24hrs/week) Rate: $19 - $22 per hour (pay range, not beginning)

Work Schedule: Tues/Thurs/Fri, 8:30-5:30 (in-office)

Summary Objective: The AP/AR Assistant is responsible for day-to-day accounts receivable transactions ensuring deposits and collections are processed timely to the accounting records. They routinely coordinate with internal departments. This position also is responsible for entering accounts payable invoices, as well as reconciling multiple credit card statements monthly. This position manages a large volume of transactions within tight deadlines and requires exceptional organization, accuracy and time management skills. They interact routinely with all levels of the organization and require strong communication skills, both written and verbal. Job Duties:

Accounts Payable (est time up to 16hrs/week)

• Ensure complete documentation and authorization before invoice processing.
• Understand and utilize the chart of accounts for coding.
• Resolve vendor payment and invoice discrepancies.
• Input invoices and expenses accurately into the accounting system.
• Review vendor statements, obtain missing invoices, and establish an approval process.
• Analyze and present numerical data accurately
• Function as backup to Controller for weekly payments

Accounts Receivable (est time up to 12hrs/week)

• Timely and accurately post tuition and other receipts to the accounting system.
• Monitor tuition related accounts receivable aging and follow-up with center staff as necessary.
• Assist staff and families with tuition balance questions
• Post payroll deductions to and reconcile staff tuition accounts
• Function as backup to primary for tuition system technical issues

Other (est time up to 5hrs/week)

- Assist with month-end close bank reconciliation process - Other duties as assigned

• Applications will be reviewed the week of April 7th. You can expect to receive a response after that date.

Qualifications:

• 3 years' experience in A/P, preferably with companies with multiple locations and cost centers.
• Associate degree preferred
• Excellent communication skills.
• Quickbooks experience preferred.
• Proficiency with MS Office Suite (Outlook, Excel, Word)
• Exceptional organizational and time management skills, and attention to detail