What are the responsibilities and job description for the Project Coordinator- Austin, Texas position at Greystar Real Estate Partners LLC?
ABOUT GREYSTAR
Greystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $315 billion of real estate in 250 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 1,000,000 units/beds globally, and has a robust institutional investment management platform comprised of more than $78 billion of assets under management, including over $36 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit www.greystar.com.
JOB DESCRIPTION SUMMARY
JOB DESCRIPTION
KEY RESPONSIBILITIES:
Prepares and reviews contract documents related to commitments by preparing and/or issuing purchase & subcontract agreements and preparing change orders, obtaining necessary approvals and signatures, distributing copies to designated recipients, and ensuring documentation is returned, filed & processed appropriately within corresponding operational systems.
Coordination of Legal Commitments between the Owner/Development & Contractor/GC as well as between the Contractor/GC & Subcontractor. Encompassing various documents requiring contractor party signatures by obtaining approvals and signatures of necessary parties (i.e. AIA Agreements, Subcontract Agreements, Purchase Orders, Change Orders, Lien Waivers).
Reviews invoices & billings to ensure vendor compliance on insurance coverage, accurate lien release information, invoice coding, and other pertinent information and resolves any discrepancies or issues as necessary.
Generates reports, transaction logs, and/or develops other tracking mechanisms to monitor and review project-related costs, expense reports, and project status, and provides management with updates on projects as requested.
Submittal & processing of new vendor setup forms (including compliance documents, credit apps, and W-9)
Develops and distributes communication memos and documents, schedules appointments, and provides information to internal and external customers and vendors as appropriate.
Provides support & assistance to key construction personnel by fielding questions, gathering data, generating reports, and other ad-hoc tasks as requested. Assist in resolving issues related to operating policies, procedures, and Company business practices.
Utilize various accounting operational systems to track, update, review, and monitor commitments and costs on projects.
Supports the development and implementation of new applications, programs, and other innovative business practices that drive increased revenue, client/customer satisfaction, efficiencies, and overall process improvements, and provides operational support to ensure the continued success of these efforts.
BASIC KNOWLEDGE & QUALIFICATIONS:
Typically 2 or more years minimum of relevant experience that demonstrates the application and usage of administrative or office support techniques demonstrating capability of providing administrative and clerical support to an organization or individual(s).
Demonstrated proficiency in word processing, spreadsheet, and database management programs in order to maintain records of information and develop and provide information for the Company’s use.
Demonstrated financial acumen and analytical skills.
Excellent communication and negotiation abilities.
Knowledge of current market trends and regulatory requirements.
Additional Compensation:
Many factors go into determining employee pay within the posted range including business requirements, prior experience, current skills and geographical location.
Corporate Positions: In addition to the base salary, this role may be eligible to participate in an annual bonus program based on individual and company performance.
Onsite Property Positions: In addition to the base salary, this role may be eligible to participate in weekly, monthly, and/or quarterly bonus programs.
Robust Benefits Offered*:
Competitive Medical, Dental, Vision, and Disability & Life insurance benefits. Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.
Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 11 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.
For onsite team members, onsite housing discount at Greystar-managed communities are available subject to discount and unit availability.
6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).
401(k) with Company Match up to 6% of pay after 6 months of service.
Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).
Employee Assistance Program.
Critical Illness, Accident, Hospital Indemnity, Pet Insurance and Legal Plans.
Charitable giving program and benefits.
- Benefits offered for full-time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listed information above due to Collective Bargaining Agreements and/or local governing authority.
Greystar will consider for employment qualified applicants with arrest and conviction records.
