Program Coordinator

Job Title: Program Coordinator

Reports to: Director of Internships

Classification: Full-time

FLSA Status: Exempt

Eligibility: U.S. Persons Only

Starting Annual Base Salary: $50,000 - $70,000

About us:

The Griffiss Institute (GI) is a nonprofit talent and technology accelerator for the United States Department of Defense and an international network of academic, government and industry partners. Since 2002, the GI has served the Air Force Research Laboratory Information Directorate (AFRL/RI), the Mohawk Valley region, and the United States, empowering diverse teams with talent and technology development programs that lead the nation in technical and economic impact. Devoted to converging teams and technologies to solve complex national challenges, GI is proud to enable its international network from its home at Innovare Advancement Center in New York’s picturesque Mohawk Valley.

The Griffiss Institute is proud to partner with the U.S. Air Force to support the development of a more diverse and inclusive domestic STEM workforce across the United States. In the past five years, the GI has recruited and deployed 1117 student interns from 211 universities to US Air Force R&D programs in command, control, communications, computing, cyber, electromagnetic spectrum, UAS and counter-UAS. The successful candidate will work seamlessly within the GI’s Talent Division to manage and support the program’s growing processes for marketing, recruitment, interview, selection, placement, onboarding, monitoring, retention, offboarding, exit interview and career trajectory tracking for 200-300 interns annually. If you are a people-person who thrives in a fast-paced environment, this is the right place for you to accelerate your career.

Visit http://www.innovare.org and http://www.griffissinstitute.org for more information.

Job Summary:

Griffiss Institute is on a mission to become a world class talent and technology accelerator. At Griffiss Institute, the success of our student interns is paramount to our goals. Supporting these students and promoting activities and behaviors to enhance their abilities is the function of the Project Coordinator.

As a Program Coordinator at Griffiss Institute you will work within the Intern Talent team to manager intern facing support and administrative tasks in all areas of the program, including recruiting, onboarding, hiring, facilitation, and intern training. You will be the eyes and ears of the program, ensuring that intern concerns and needs are met with compassion and efficiency. You will talk to everyone, and you are to treat everyone with respect irrespective of rank, position, gender, ethnicity, or education.

If you want to be part of a strong, dynamic team that meets its mission with ruthless focus and tireless dedication because you understand the necessity and impact of converging people with diverse talents to protect and empower our country’s security and competitiveness, please apply.

Essential Functions:

Supervisory Responsibilities:

• Will assist in overseeing research interns throughout the year.
• Will assist in ameliorating intern concerns with research, mentors, and peers.

Duties/Responsibilities:

• Assists in implementation of new hire onboarding, hiring and orientation under supervision of Human Resources, and Director of Internships.
• Monitors student interns during their period of performance via in-person and digital means, refers complex or concerning situations to project leads and/or Human Resources.
• Communicates with Project Leads and Human Resources department regarding employee disciplinary concerns. Attends and participates in employee disciplinary meetings.
• Facilitates recruitment opportunities locally and nationally; acting as a program ambassador with university partners and at career fairs and other recruitment events.
• Researches, analyzes and documents project objectives and trends to support future and ongoing projects.
• Provides independent thought and judgement to support critical activities and objectives.
• Develops project strategies, proactively engaging appropriate stakeholders.
• Documents and follows up on important actions and decisions from meetings.
• Prepares necessary presentation materials for meetings.
• Ensures project deadlines are met.
• Evaluates project changes, assesses project risks and issues and provides solutions where applicable.
• Uses software programs to process data and interpret the results through critical thinking
• Undertakes project tasks as required.
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Organizes, attends and participates in stakeholder meetings.
• Ensures stakeholder views are managed towards the best solution.
• Chairs and facilitates meetings where appropriate and distributes minutes to all project team members.
• Performs routine administrative functions including word processing correspondence, memos and reports.
• Fosters a workplace environment consistent with the values and vision of the company.
• Meets deadlines, prioritizes company assignments and maintains professional composure under pressure and dynamic conditions.
• Adjusts to new situations encountered on a daily basis and has the ability to learn new duties quickly.
• Works well with others, both inside and outside of the company.
• Completes other duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.
• Will need to have the ability to travel if and when required
• Proficiency with or the ability to quickly learn the organization’s talent management software systems.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Education and Experience:

• Bachelor’s degree in human resources, Business Administration, Education, or related field required.
• Minimum of 2 years’ experience working in a related field

Certifications and Licenses:

Valid state driver’s license – must meet insurance underwriting requirements.

Language Ability:

Multilingual is a plus. Ability to read, analyze, and interpret common technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to seek clarification on project activities. Ability to research and define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Desired candidates have awareness of business fundamentals, including basic models and diagrams.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Office programs including Outlook, Word, and Excel. A knowledge of Smartsheet, Unanet, Paylocity and a variety of other basic internet software is desired but not required.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands may include:

• Standing and or sitting for long periods of time.

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Rome, NY 13441 (Required)

Ability to Relocate:

• Rome, NY 13441: Relocate before starting work (Required)

Work Location: Hybrid remote in Rome, NY 13441

Salary : $50,000 - $70,000