FIELD PAYROLL COORDINATOR

Overview

PURPOSE:

Support the collection of daily payroll for assigned crew(s). Work with the Payroll Department to reconcile and correct payroll entries. Coordinate with Grimmway Payroll Department and Contract Labor providers to get new employees registered in the payroll program. Insure payroll information is collected with integrity and accuracy to maintain Grimmway’s payroll system.

ESSENTIAL JOB FUNCTIONS:

• Work with Business Analysts, MIS, and Payroll departments to support mobile payroll collection. Maintain employees in PET Tiger timekeeping system and (GIS) Grimmway Information Systems.
• Work with crew foremen to manage generation of badges for new employees on assigned crew(s) and insure proper daily distribution of badges on site.
• Collect necessary data to record time and/or pieces for work performed in the field, including productive time, travel, lunches, breaks, and any other tasks.
• Review daily reports and work with payroll staff to review time edits and resolve any errors in PET Tiger or GIS systems.
• Perform audit checks for accuracy.
• Communicate daily with employees, supervisors, and co-workers to insure information is correctly recorded from the mobile payroll system.
• Perform other duties as assigned.

PHYSICAL REQUIREMENTS:

Must be able to remain in a stationary position throughout much of the working day. Ability to operate a computer and other office productivity equipment. Ability to occasionally move about inside the office and farming fields. Ability to continuously work outdoors all day in various and sometimes extreme weather conditions. Must be able to work in different temperatures (working temperatures as hot as 100° to 110° F and as cold as 50° F). Must be able to operate a motor vehicle.

Additional Info

JOB QUALIFICATIONS:

• High school graduate or completion of equivalency program preferred.
• Previous Payroll experience preferred but may be substituted for at least two years of clerical experience.
• Must be computer literate in Windows based applications; including Microsoft Word & Excel.
• Data Entry accuracy required.
• Must be detail oriented, organized, and dependable.
• Must possess good analytical skills, be able to work under pressure and maintain strict confidentiality.
• Excellent customer service skills required including a pleasant, positive attitude and a professional appearance for regular interaction with employees, managers and supervisors, and co-workers.
• Some overtime may be required.
• Must be willing to travel out of the Kern County area depending on various growing/harvesting crews.
• Must work in the Coachella area for approximately four months out of the year during entire winter harvest season. (Housing or housing allowance provided by the company).
• Must be bi-lingual, English/Spanish, with the ability to speak, read, and write in both.
• Must have a valid driver’s license with a clean DMV driving record.
• Must pass pre-placement drug screen and background investigation.

Benefits

ADMINISTRATIVE EMPLOYEES:

• Competitive benefits package including Medical, Dental, and Vision
• 401k plan with a discretionary match, subject to a vesting schedule
• Paid Sick, Vacation, Holiday Time and Personal Hours
• Employee Vehicle Purchase/Lease Programs
• Subsidized gym membership with InShape health clubs
• Free on-site personal training and other wellness-focused activities at company gym
• Tuition discount partnership program with University of La Verne
• Discounted tickets to major theme parks throughout California
• Work life balance