Office Administrative Manager / Full Cycle Bookkeeper

Job Overview :

Multi-tasks in a busy, high-volume environment. Prioritizes tasks along with cashflow. Handles multiple projects. Manages company financials with cognizance of and adherence to deadlines. Works independently and as part of a team. Troubleshoots problems resourcefully and persistently, following through to resolution. Communicates tactfully and courteously in verbal and written form.

Responsibilities and Duties :

• Manage day to day financials of A / R, A / P.
• Maintain office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing and maintaining filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Design and implement office policies by establishing standards and procedures; measure results against standards; make necessary adjustments.
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Furnish and discuss appropriate reports with Branch Manager, President, LPP Admin and / or representing CPA firm.
• File any federal, state and local liabilities on time if requested.
• Ensure cash flow is monitored and reported appropriately.
• Manage accounts payable and make collection calls accordingly each month in the absence of office assistant.
• Report all accounts that are 30 days past due to President in the absence of office assistant.
• Report commissions to President monthly.
• Reconcile credit card and bank statements monthly.
• Aid Branch Managers with scheduling by calling or emailing customers ahead of service.
• Assist the President with clerical and financial task as requested.

Qualifications :

Salary : $50,000