What are the responsibilities and job description for the Project Coordinator position at GROPEN INC?
About us
Gropen, Inc., is a full-service, custom fabrication, architectural signage, and graphics firm in Charlottesville, VA.
For over 40 years we have developed a reputation for quality products and superior results. Our clients, both locally and nationally, include architects, landscape architects, real estate developers, park administrators, hospitals, and universities, for whom we provide smart, innovative, and effective solutions. We strive to maintain a friendly, supportive culture for people who want to work, learn, and enjoy what they do. This position offers opportunities for involvement in diverse project types and professional advancement in a team-oriented, dynamic culture.
What we’re looking for
Project management experience in Signage, Construction, or related fields, but not required
- Fearless problem solver, researcher, and troubleshooter
- Willingness to accept a challenge and get the job done
- Exceptional multi-tasker, able to juggle multiple projects simultaneously, while maintaining good interpersonal skills and patience
- Deadline-driven, high-volume environment must excite you
- Strong organizational and time-management skills
- Positive, energetic attitude! Personable and professional, with the confidence to tackle issues head-on
- Accountable and a strong work ethic
- Diligent attention to detail and accuracy
- Excellent written and verbal communication skills
- Interest in the built environment, arts, and design
- Proficient in Microsoft or related suite
- Experience with QuickBooks and Trello or related programs
Familiar with Adobe Creative Suite, and CAD programs is a plus but not required
The perks!
Competitive salary compensation
- Full-time role
- Paid holidays and paid time off
- Affordable health and dental insurance
- 401k plan
- Mon-Fri shift no weekends!
Career growth opportunities
Responsibilities
Manage multiple accounts and multiple projects with varying deadlines simultaneously
- Develop quick-turn project timelines to include shop drawings, fabrication, and installation
- Keep all parties (internal and external) on track to meet stated deadlines
- Review job quotes created by the Sales team to ensure accuracy to client requests, and continue to update as the job progresses and changes are made
- Keep records of customer interactions, recording details of inquiries, and complaints, as well as actions taken through Trello and QuickBooks
- Collaborate closely with other staff (sales, pre-production/design, production, installation) to ensure hand-off between phases is smooth and completed efficiently
- Work with outside vendors and subcontractors as needed to request quotes and coordinate details.
- Prep signage permit applications and gather information required from City/County/Public Offices as needed
- Provide consistent communication with clients and resolve issues effectively as they arise
- Support and assist with the design process by reviewing proofs for accuracy and ensuring clients’ requests are met
- Assist in the sourcing and purchasing of project-related supplies, finished goods, and services from outside vendors
- Assist in the staging and organization of finished work to ensure all projects leave complete and in good condition. Support for internal QAQC
- Ensure client’s expectations are met at project completion. Facilitate project close-out and billing.
Project Coordinator will manage and coordinate high-quality smaller jobs
How you’ll make a difference
Efficiently and accurately manage/coordinate multiple quick-turn projects while ensuring high customer and cross-functional team satisfaction. Coordinate with multiple vendors, external teams, and organizations while ensuring the meeting of tight deadlines and seeing a project through to completion, and meeting all customers' expectations.
