Office/Human Resources Manager

Overview

We are seeking a dynamic and experienced Office/Human Resources Manager. The right person for this role will be comfortable working in an onsite capacity and will oversee HR functions and daily office operations, ensuring smooth business activities. This role includes managing employee relations, onboarding/offboarding, benefits administration, compliance with legal requirements, vendor relations, and office management duties while leading and directing the work of administrative staff. The position demands a highly organized, proactive, and people-focused individual to maintain operational efficiency across various departments.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Human Resources Functions:

• Oversee and manage all HR functions, including recruiting, hiring, onboarding, benefits administration, employee relations, compliance with company policies, and maintaining accurate employee records.
• Advise management on employee relations issues and ensure appropriate resolutions.
• Ensure compliance with federal, state, and local employment laws, including OSHA and I-9 verification.
• Manage employee benefits programs such as health insurance, 401(k), and wellness programs.
• Administer and monitor the Employee Stock Ownership Plan (ESOP) with support from leadership, ensuring proper communication and implementation.
• Conduct exit interviews, prepare separation notices, and manage employee offboarding processes.
• Ensure proper training and development opportunities for employees to foster growth and retention.
• Coordinate with management in performance reviews, disciplinary actions, and succession planning.
• Handle employee claims and worker’s compensation, including communication with insurance providers and medical teams.

Office Management:

• Oversee the daily operations of the office to ensure a productive work environment and the proper functioning of office resources.
• Manage office supplies, equipment, and facilities, including working with vendors for repairs and maintenance.
• Supervise and coordinate the work of the Administrative Assistant and Receptionist.
• Plan and coordinate office events, meetings, and activities, ensuring that logistics are well-managed.
• Act as the point of contact for office maintenance, managing vendor relationships and contracts.
• Maintain OSHA compliance and manage related records, ensuring the office meets health and safety standards.

Vendor & Accounting Management:

• Assist in budgeting, processing invoices, and managing office-related expenses.
• Oversee vendor selection, negotiation, and ensure compliance with contractual terms.
• Manage insurance renewals and ensure adequate coverage and legal compliance.
• Manage, coordinate, and support the prequalification of General Contractors (GMs), school districts, and owners.
• Handle GC contract management, including licensing, insurance certificates, and OSHA compliance.

ESOP & Employee Engagement:

• Lead, motivate, and develop diverse teams, ensuring a collaborative work environment.
• Coordinate cross-departmental projects, ensuring smooth communication and resource allocation.
• Foster a positive organizational culture through employee engagement activities, including Employee Stock Ownership Plan (ESOP) education and communication.
• Support management in resolving employee performance issues and conflicts in accordance with company policies.

Marketing & Communication:

• Manage, coordinate, and support marketing strategies and campaigns aligned with company goals.
• Coordinate internal and external communications, ensuring employees and clients are informed of updates and initiatives.
• Support the maintenance of the company’s website, social media platforms, and branding initiatives.

Additional Office Functions:

• Handle logistics related to employee travel, bookings, and office supplies.
• Coordinate office cleanliness, manage custodial vendors, and oversee building maintenance.
• Ensure proper filing and compliance documentation, including certifications, insurance, and regulatory requirements.
• Serve as the main point of contact for IT-related issues, maintaining office technology and systems.
• Perform other work duties as assigned.
• Support the President and EVP in various administration tasks, special projects, and operational duties, including handling general liability claims and assisting with captive insurance program management.

QUALIFICATIONS:

Experience:

• Minimum of 5 years of experience in office management and HR generalist functions, including at least 3 years in a managerial or supervisory role.
• Prior experience in a construction-related industry is required.
• Demonstrated expertise in benefits administration, employee relations, HR compliance, vendor management, and accounting support.
• Experience with OSHA regulations, contractor prequalification, and ESOP environments is a plus.

Skills:

• Strong communication, interpersonal, and organizational skills.
• Proficient in Microsoft Office Suite and HR software systems (HRIS).
• Ability to manage multiple projects simultaneously and maintain high attention to detail.
• Knowledge of payroll systems, HR software, and regulatory compliance (OSHA, I-9, etc.).
• Ability to maintain confidentiality and handle sensitive information professionally.

Education:

• Bachelor’s degree in Human Resources, Business Administration, or a related field required.
• HR certifications such as PHR, SHRM-CP, or related are a plus.
• Bilingual in English and Spanish preferred.

Job Type: Full-time

Pay: $85,000.00 - $110,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $85,000 - $110,000