What are the responsibilities and job description for the Transaction Specialist #3: Closing Preparation position at Group Inc Real Estate Associates?
Transaction Specialist #3: Closing Preparation
Overview
We serve both our internal (our Partners, leadership, affiliated services, each other) and external customers (buyers, sellers, title, mortgage, inspectors, appraisers, surveyors, etc.). We are here so our Partners can be focused on their clients real estate needs. We strive to make this the easiest place to transact
real estate and love to make our Partners look good! The role of the Transaction Specialist #2 is designed to support specific real estate tasks which elevate Partner productivity and help maintain compliance. The Transaction Specialist #2 is a member of the Partners team, and they provide uniform services to all Partners assigned to them.
Transaction Specialist Priorities
Coordination of Contract Closing
Settlement Statement Review
Amend/Extend Preparation
File Disbursement
Ensure Transaction File Complete and Compliant
Transaction Specialist #3 Job Requirements
1. Review transaction files and create closing files
2. Run weekly closing reports
3. Assist in coordinating and scheduling closings
4. Review Settlement Statements for price, earnest money, commission, concessions,
home warranties, etc.
5. Prepare necessary Amend Extends
6. Verify files are complete and deliver closing file to Partner
7. Review closing package when received after closing
8. Confirm commissions and referrals
9. Upload appropriate closing documents into appropriate platforms
10.Order sign and lock box removal
11. Enter sold data into MLS systems
12.Disburse file to Business Manager 13.Communicate with all parties regarding missing/incomplete documents & ensure file is bulletproofed
14.Verify all files are closed out for reporting
15.Help other positions and offices when needed, including front desk coverage
16.Other duties as assigned
Skills and Qualifications
Strong technology skills and ability to work within multiple platforms
Interpersonal skills
Verbal and written communication skills
Organization skills
Time management skills
Attention to detail and problem-solving skills
Education and Requirements
Minimum of a high school diploma or GED required
Prior customer service experience required
Prior real estate experience preferred
Active Real Estate License preferred
Attendance at annual company staff Ninja training expected
Attendance at staff meetings expected
