Secretary

Title: Dept. A – Class I (Principal’s Secretary)

Reports to: Building Principal

Job Summary

To assure the smooth and efficient daily operations of the given office and to continuously improve

efficiency and accuracy in the performance of job responsibilities.

Essential Functions

• Performs general office duties, including but not limited to telephone/e-mail, intercom message

systems, mailing duties, receptionist duties, preparation/editing of correspondence reports/,

scheduling, general filing, photocopying, maintaining records, and monthly reports.

• Ensures equipment in work area is kept stocked with paper, ink, toner or similar items necessary to

their daily use and maintained in working order, addresses minor malfunctions, maintains

appropriate inventory and recommends service when needed for issues which cannot be handled in

house.

• Processes incoming mail including first class mail, packages, overnight express, bulk and priority

mail and distributes all appropriately. Coordinates the summer mailing to students and employees

relating to class assignments and beginning of year activities and required forms.

• Assists with office support activities to include; duplicating materials, collating materials,

reproducing and directing correspondence, refining and changing grammar, punctuation and

spelling when necessary, answering questions and handling requests for information, preparing

reports and taking messages.

• Maintains and updates various files (including building level personnel files) in accordance with

standardized records management and security procedures for both classified and unclassified

materials; retrieves filed documents and materials; and transfers and discards files in accordance

with established business procedures and schedules.

• Inputs, maintains, and updates information to generate databases and spreadsheets and compiles

information for various reports.

• Supports office operations with greeting and assisting visitors, providing co-worker assistance

when necessary, and providing back-up support for secretaries when needed.

• Assists with coordinating daily announcements, fire drills, and upcoming events calendar.

• Coordinates first day and end of year activities as well as other school business and social

functions.

• Responsible for maintaining inventory and distribution of supplies.

• Performs other duties as assigned.

• Performs in accordance with school policy, administrative regulations, state and federal laws.

Qualifications

• High School Diploma

• High School Diploma Training program preferred

• 2-3 years prior satisfactory experience preferred

• Valid Driver’s License

Sensory Abilities

• Visual acuity and auditory acuity

• Ability to communicate effectively in all aspects of the job.

Temperament

• Must possess excellent interpersonal skills.

• Must be cooperative, congenial, and service oriented.

• Ability to work as a coordinator and a member of a team.

• Must be courteous and able to effectively manage job responsibilities.

• Must be cooperative, congenial, service oriented, and promote these qualities.

• Ability to work in an environment with frequent interruptions.

• Ability to be respectful and empathetic.

Cognitive Ability

• Ability to communicate effectively.

• Ability to work on multiple tasks and prioritize appropriately.

• Ability to recognize areas of concern and propose or recommend appropriate solutions to

problems.

• Maintains productive working relationship with immediate supervisor.

Specific Skills

• Must possess conflict mediation skills.

• Plans and prioritizes assignment effectively. Able to handle several ongoing tasks and projects at

once.

• Able to adjust to changes in work environment.

• Reports to work on time, gives a full day’s work and makes effective use of time while on the job.

• Maintains a good attitude toward administration, fellow employees and the public.

• Demonstrates the ability to acquire the skill required to operate new and existing software and

hardware.

• Proofreads work for grammar and spelling accuracy.

• Ability to compose clear, concise sentences and paragraphs.

Workplace Expectations

• Maintains awareness of the School District’s policies and procedures. Follows the chain of

command.

• Shows initiative and works with minimal supervision.

• When appropriate, incorporates progressive ideas/concepts into daily responsibilities.

• Responds appropriately to supervision and direction.

• Dresses appropriately for environment.

• Ability to follow directions and give direction to others.

• Ability to work independently and make work-related decisions.

• Ability to exercise good judgment in prioritizing tasks.

• Ability to use computer technology efficiently including word processing, presentation/webpage

software, PowerPoint and Excel software applications.

• Ability to appropriately handle confidential information in accordance with District policies.

Standard ADA Settings

Office

Physical Demands

• Sitting

• Standing

• Walking

• Talking: On the phone; person-to-person, and in groups

• Hearing; On the phone; person-to-person; and in groups

• Vision: Near, midrange, far, peripheral, depth and color

• Machines or tools used: Computer

• Machines or tools used: Telephone

Working Environment

• Typical Office Environment

• Subject to inside environmental conditions

FLSA: Non-Exempt

Job Type: Full-time

Pay: From $17.45 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $17