What are the responsibilities and job description for the Account Receivable Specialist position at Grower Direct Nut Company, Inc.?
Job Title: AR Specialist
JOB SUMMARY
The AR Specialist reports to the Financial Controller. This position is responsible for overseeing all invoicing and collections for accounts receivables in all affiliated companies
ESSENTIAL FUNCTIONS
- Deposit checks using RDC equipment and post deposits in SAGE to customer accounts and take deposits to physical bank locations when needed
- Manage customer portals including EDI invoicing and special contract agreement details.
- Responsible for checking bank account daily for incoming wire/ACH and posting in SAGE to customer accounts including deductions and short pays.
- Import Grower Direct and Nutty Gourmet orders in SAGE to invoice-making sure import matches the order, notes and extra fees and mapping to General Ledger including month end invoicing.
- Process customer deductions
- Collect and monitor accounts; constant follow up with broker and customers regarding past due invoices via phone call or email.
- On a weekly basis, provide sales and logistics with a summarized report of the aging.
- Process inter-company billing/cold storage, billbacks, custom treatments etc. as necessary.
- Month end reconciliation’s; SAM/SAGE/GDA/General Ledger.
- Research and resolve any accounts receivable issues with customers and sales team in a timely manner.
- Review LOC’s (letter of credit).
- Managing of Walk-in/donations/promo accounts
- Credit checks on new customer’s process and run D&B reports as requested. Maintain/update customer accounts and help establish customer limits with Financial Controller.
- Review, revise, and create job function Standard Operating Procedures (SOP) documentation allowing for cross training and business continuity.
- Follows and ensures adherence to established Grower Direct Nut Co., local, state, and federal regulations and requirements as well as food safety, sanitation, food production and nutritional guidelines.
- Establish and ensure adherence to procedures and standards, which are in agreement with these regulations, requirements, guidelines and business SOPs.
- Other duties as assigned based on company needs.
OTHER RESPONSIBILITIES
Responsibilities are not limited to the above mentioned and may include assisting other departments within reasonable and related tasks.
PHYSICAL DEMANDS
Physical demands
o Will occasionally stand, walk, use hands to finger, handle and feel, reach with hands and arms, talk and hear, taste and smell.
o Will frequently sit and occasionally climb or balance and stoop, kneel crouch or crawl.
o Must use both hands for rapid mental muscular coordination, simultaneously.
o Must be able to reach high and low levels, frequently.
o Must be able to push/pull/lift with arms below waist/at shoulder/above shoulder level up to 30 pounds frequently.
o Must lift with arms up to floor to waist, waist to shoulder 30 pounds.
o Must be able to constantly stand/stoop/walk/bend, up to 12 hrs.
o Ability to strenuous flex/grip with wrist/hands frequently (15 flexion/minute).
o Use of keyboard and mouse for extended period.
Work environment
o May work near moving mechanical parts.
o May work around wet or humid conditions, in high, precarious places, fumes or airborne particles, outdoor weather conditions, extreme cold (non-weather), extreme heat (non-weather), risk of electrical shock, and/or risk of vibration.
QUALIFICATIONS/SKILLS
1. Associate’s degree or equivalent work experience. 3 years
2. Previous collection experience
3. Excellent written/verbal communication skills.
4. Must be willing to work flexible schedule (month end processing).
5. Proficient in using MS Office.
6. Advanced skillset in Excel including Vlookups and pivot tables utilization and creation.
7. Excellent communication, research, problem solving, interpersonal skills and time management skills.
8. Ability to build relationships with clients and internal departments.
9. Attention to detail.
10. Understanding of payments, accounting, and budgeting.
11. High level of accuracy, efficiency, and accountability.
12. Comfortable using a computer for various tasks beyond general accounting.
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