Administrative Assistant - Prairieland FS - New Berlin, IL

At Prairieland FS, you have the opportunity to make an immediate impact. Working with the industry's top professionals, you'll develop new expertise through varied job experiences and company-sponsored training programs. And you'll be recognized and rewarded for your contributions. Plus, FS believes in attracting and retaining diverse talent. You can contribute your unique experiences and background to build a community that fosters mutual respect and meaningful relationships.

PURPOSE AND SUMMARY STATEMENT

Provides customer service, marketing, and administrative assistance to the location manager and other personnel.

ESSENTIAL JOB FUNCTIONS

• Pays close attention to detail, prioritizes work daily, and displays organization skills to keep up with continuously changing demands.
• Answers phone and communicates with appropriate personnel to resolve customer inquiries promptly.
• Always demonstrates a high degree of professionalism and ability to maintain confidentiality.
• Coordinates, schedules, and prepares for meetings, as requested.
• Receives and records paid on accounts and prepares and balances daily deposits to the sales report. Ensures daily credit of deposits to the company’s bank account.
• Ensures accurate pricing and maintains a record of current price lists. 
• Compiles data and prepares invoices by gathering purchase orders, sales tickets, delivery tickets, load-out documents, and charge slips for billings using computer-based programs and software.
• Posts billing transactions to accounting records and ensures accurate and consistent billing methods.
• Orders, maintains and reconciles inventory by reviewing shipping documents and bills of lading to verify products received/returned and transferred in/out and enter product movement. 
• Coordinates physical counts of inventory, reconciles inventory variances, and posts inventory transactions.
• Assist in monthly customer statement distribution.

OTHER JOB FUNCTIONS

• Assists department managers and sales staff with marketing activities.
• Occasionally may be asked to drive and run local errands as requested.
• Follows GROWMARK’s Code of Conduct and Corporate Compliance Program, Environmental Health and Safety, OSHA, and DOT policies and procedures as they apply.
• Performs all other duties as assigned.

REQUIREMENTS

Educations and Experience

Normally, it requires an associate degree in a related field or equivalent and related experience to demonstrate professional communication, computer proficiency, mathematical, and customer service skills.

Functional Competencies

• Proven professional communication, persuasion, and customer service skills.
• Proven team-building skills and the ability to work independently. 
• Excellent organizational and time management skills.
• Good problem-solving skills.
• Ability to use the computer and “attention to detail” skills to enhance business processes.
• Excellent written and verbal communication skills.

Core Competencies

Demonstrated core competencies, including business knowledge, collaboration, communication, customer focus, decision-making, and skill development.

Other Requirements

• Ability to work hours other than those considered normal at various times throughout the year to meet deadlines and demands.
• Must have a valid driver’s license and satisfactory driving record.
• Must be able to work extended hours beyond those considered normal when required.
• Ability and willingness to participate in required training, including education on GROWMARK’s policies and procedures and additional training related to the position’s requirements.

EMPLOYEE MISSION STATEMENT

Prairieland FS, Inc. strives to provide a Total Rewards package that delivers exceptional pay for exceptional performance, recognizes your dedication to our mission, and helps us attract and retain the highest caliber of talent. 

We are an equal-opportunity employer.                                                                                                                                                      

Prairieland FS, Inc. is an equal opportunity employer, always looking for hardworking individuals to join our team.