What are the responsibilities and job description for the Administrative Assistant onsite position at GRS Management Associates, Inc?
GRS Community Management one of Florida's largest community association management companies is seeking a Full-Time Administrative Assistant for one of our onsite associations in West Palm Beach, FL. The qualified candidate would have overall responsibility for providing administrative support to the onsite association manager.
pay rate $21 and up based on experience
Monday - Friday 8am to 4pm 30 minute lunch
Key responsibilities:
- Process work orders, violations and ARB requests for the association
- Work closely with the manager to ensure all community information is kept up to date in the system as well as onsite
- Maintain multiple calendars
- Create excel spreadsheets and convert documents into PDF format
- Prepare monthly board meeting packages
- Update Cinc systems with current homeowner information. Communicate professionally with internal and external contacts to the organization.
- Deadline oriented, organized, and able to handle multiple tasks in a fast-paced environment.
- Must have reliable transportation
- Other duties and responsibilities as assigned by the manager
Requirements:
- Conflict resolution and de-escalation techniques
- Excellent written and oral communications
- High attention to detail with excellent follow up and problem solving skills
- Customer Service experience with property management experience preferred
- Minimum 1 year of strong administrative experience
- Ability to prioritize daily tasks
- Proficient in office 365, Excel, Word required
- Experience with Cinc strongly preferred but will train
We are a Drug Free Workplace and require all applicants that are offered a position to have a pre-employment Drug Screen and Personal Background checks. This posting is a summary and not intended as inclusive of the complete job description of the duties, qualifications, and responsibilities of the candidate. GRS has the right to change the content of the posting at any time.
We thank all that apply, but only those candidates who meet the position requirements will be contacted. GRS conducts all employment-related activities without regard to race, religion, color, national origin, age, sex, marital status, sexual orientation, disability, citizenship, veteran status or any other classification protected by applicable federal, state or local employment.
Salary : $21
