Dealership Accounting Office Manager

The Dealership Accounting Office Manager is responsible for managing the financial transactions, reports, and records of a dealership. This role ensures the dealership complies with financial regulations, maintains accurate financial documentation, and supports overall business operations through accounting services. The manager will also oversee accounting staff and handle various administrative duties.

Key Responsibilities:

Financial Management:

• Manage day-to-day accounting operations, including accounts payable, accounts receivable, payroll, and general ledger.
• Prepare and review financial statements, balance sheets, profit and loss reports, and cash flow statements.
• Oversee dealership invoicing, billing, and collections to ensure timely payments and proper cash flow.
• Reconcile bank accounts and other financial accounts regularly.

Compliance & Reporting:

• Ensure compliance with dealership financial policies and government regulations.

Inventory and Vehicle Sales Management:

• Monitor and manage inventory records, ensuring vehicle sales and purchases are accurately documented.
• Work with sales departments to ensure proper documentation of vehicle sales, including titles, registration, and taxes.
• Coordinate with the service and parts departments to ensure financial records are accurately kept for services rendered and parts sold.

Staff Supervision:

• Supervise and train accounting office staff, ensuring accurate and efficient handling of daily financial operations.
• Delegate tasks, provide support, and foster professional development within the accounting team.
• Ensure adequate staffing levels to maintain smooth office operations.

Customer and Vendor Relations:

• Handle vendor inquiries and resolve billing disputes or discrepancies.
• Maintain strong relationships with customers regarding finance and payment issues.

General Office Management:

• Oversee the daily operations of the dealership office, including supplies, equipment, and vendor relationships.
• Ensure the dealership’s office is organized, efficient, and compliant with all safety and legal standards.

Qualifications:

Education:

• Bachelor’s degree in accounting, Finance, Business Administration, or related field.

Experience:

• Minimum of 3-5 years of experience in accounting, with at least 2 years in a management role.
• Prior experience in automotive dealership accounting is highly preferred.
• Knowledge of dealership management software (e.g., Dealertrack, CDK Global, and Tekion) is a plus.

Skills:

• Strong understanding of accounting principles and financial reporting.
• Proficient in accounting software and dealership-specific systems.
• Proficient in Microsoft Office (Word, Excel, Outlook) and internet-based tools.
• Excellent organizational, time-management, and multitasking abilities.
• Strong attention to detail and accuracy.
• Ability to lead and motivate a team.
• Excellent communication skills, both written and verbal.
• Strong problem-solving abilities.

Benefits:

• Weekly pay
• Paid Time Off (PTO)
• Medical, Dental, and Vision Insurance
• Life/AD&D Insurance
• Short-term and Long-term Disability Insurance (Company Paid)
• 401(k) Retirement Savings Plan (with Company Match)
• Pet Insurance

This role is pivotal in maintaining the dealership’s accounting accuracy and ensuring that daily operations run smoothly. The Accounting Office Manager will be expected to lead by example, cultivate a positive and productive work environment, and support the dealership's financial success.

Grubbs maintains a strong policy of Equal Employment Opportunity for all associates. We hire, train, promote, and compensate associates based on personal and professional competence and potential for advancement without regard for race, color, religion, sex, national origin, age, marital status, disability, or citizenship, as well as other classifications protected by applicable federal, state, or local laws.