Executive Administrative Assistant

DEFINITION: Under the direction of the Housing Authority C.E.O., the Executive Administrative Assistant is responsible for providing support to the managerial staff in an MS Office environment.

EQUIPMENT/JOB LOCATION: This position is located at the office at

1802 N Division St, Ste 507, Morris, IL 60450

Work will be conducted at affordable housing units located in Morris, Gardner, Mazon, and such other sites as may from time to time be determined by the Housing Authority. The position is required to have a valid driver's license. This position requires familiarity with and use of the following tools and equipment: Windows operating environment, Microsoft Office Suite, modern web browsers such as Edge, Chrome, or Opera; multi-station telephone system and voicemail, Google Workspace, Quickbooks, and other relevant computer applications.

ESSENTIAL FUNCTIONS OF THE JOB:

• Reception of residents and guests of the Housing Authority.
• Input and monitor resident requests for apartment repairs and maintenance.
• Creation of correspondence in standard business formats using word-processing software.
• Production of proposals, agreements, forms, reports and other miscellaneous and needed documents.
• Reconciliation of bank records with client financial reports using Quickbooks software.
• Reconciliation of tenants accounts receivable with 3rd party contractor
• Entering resident financial data and perform specialized analyses.
• Processing accounts payable and receivable.
• Completing payroll functions for processing by outsourced agent
• Manages Housing Authority rental collections
• Participates in the formation of the mission and goals for the Housing Authority.
• Provides leadership and direction to the development of programming specifically designed for residents.
• Performs other duties as assigned by the C.E.O. of the Housing Authority.
• Miscellaneous duties as required.

Education Requirements

Associates degree preferred or high school graduate with equivalent work and skill experience. Two years prior work experience in the same or a related position.

ADDITIONAL FUNCTIONS OF THE JOB:

Performs other related functions as assigned or apparent.

REQUIRED KNOWLEDGE AND ABILITIES:

Ability to carry out oral and written directions.

• Ability to draft original correspondence.
• Ability to work under supervision as well as independently.
• Must have the ability to learn computer-based applications relevant to public and affordable housing.
• Proficiency with Windows operating environment, Microsoft Office Suite, Internet Explorer, multi-station telephone system and voicemail, Quickbooks, and other relevant computer applications.
• Ability to communicate and work cooperatively with residents, co-workers, and supervisors.
• Ability to critically analyze policy and relevant data to formulate recommendations to the C.E.O.

MINIMUM QUALIFICATIONS: Must possess a high school diploma or GED. Must have at least two years of experience in a similar position. CONDITIONS OF EMPLOYMENT: Must possess a valid Illinois Driver’s License. Must comply with organizational and departmental policies.

COMPENSATION:

The salary range for this full time position is $55,000-$65,000/yr and includes benefits as provided by Housing Authority policy. Current policy includes employer paid health, dental, and vision insurances for the employee; employer retirement contributions with no required employee match; and paid time off for vacation, sick, and personal time.

Job Type: Full-time

Pay: $26.00 - $31.25 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• What part of this job most interests you?

Education:

• Associate (Required)

Experience:

• Executive administrative support: 2 years (Required)

License/Certification:

• Driver's License (Required)

Location:

• Morris, IL 60450 (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Morris, IL 60450 (Required)

Ability to Relocate:

• Morris, IL 60450: Relocate before starting work (Required)

Work Location: In person

Salary : $55,000 - $65,000