What are the responsibilities and job description for the Substitute Administrative Assistant (School/District) position at Grundy/Kendall HR Consortium?
Position Type :
Secretarial / Clerical
Date Posted : 9 / 5 / 2024
Location : District Wide
Date Available : ASAP
Closing Date : When Filled
District :
Yorkville Community School District 115
Substitute Administrative Assistant (School / District)
Position Purpose
Under the direct supervision of the principal or other administrator, to provide clerical, secretarial, and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.
Essential Functions
- Prepares, copies and distributes notices, memoranda, or other correspondence for the purpose of informing school employees regarding activities, events, or other work-related matters.
- Assists in maintaining documents, files, and records for the purpose of providing up-to-date references and audit trails for compliance.
- Assist visitors to the office, including students, parents, substitute teachers, and others.
- Answers telephone calls, and provides information and assistance to callers.
- Distribute incoming mail appropriately; send outgoing mail.
- Evaluates situations for the purpose of taking appropriate action and / or directing to appropriate personnel for resolution.
- Responds to inquiries from students, parents, and employees, providing information, facilitating communication among parties, and / or providing direction.
Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.
Note : The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
Travel Requirements
Limited travel to and from meetings may be required.
Knowledge, Skills and Abilities
Physical and Mental Demands, Work Hazards
Works in standard office and school building environments.
Qualification Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.
Typical qualifications would be equivalent to :
FLSA Status : Non-exempt
