What are the responsibilities and job description for the Administrative Assistant position at Grupo Plastilene?
Company Description
PLASTILENE is a leading packaging organization with a strong presence across South, Central, and North America. We specialize in providing high-quality, barrier packaging solutions tailored to the fresh food industry, including protein, dairy, greens, and fruits. At PLASTILENE, we are committed to innovation, sustainability, excellence, and to delivering exceptional customer satisfaction.
Job Description: Administrative Assistant
We are looking for a highly organized and detail-oriented Administrative Assistant to support the functions of Human Resources, Purchasing and Finance. This position is full-time and located primarily in Columbus, Ohio.
Key Responsibilities:
* Manage files, documents, and office records.
* Answer and manage phone calls, emails, and correspondence.
* Schedule meetings, appointments, and travel arrangements.
* Prepare reports and presentations as needed.
* Maintain office supplies and coordinate their purchasing.
* Assist with the recruitment process, including posting job openings, reviewing resumes, and scheduling interviews.
* Maintain employee records and ensure HR documents are up to date.
* Support the onboarding and training processes for new employees.
* Assist with payroll processing and attendance tracking.
* Coordinate activities and events to encourage employee engagement.
* Assist with sourcing vendors and obtaining quotes for office supplies and equipment.
* Prepare and process purchase requisitions, ensuring appropriate approvals.
* Maintain supplier relationships and ensure timely deliveries.
* Assist with invoice processing, expense tracking, and financial record keeping.
* Assist with accounts payable and receivable tasks as needed. Works with SAP software.
* Coordinate with the finance team to ensure timely payments and transactions. SAP - Eurodoc software.
Requirements:
* Professional background in business administration, accounting, and finance.
* Experience in administrative positions, preferably with experience in HR, purchasing, or finance.
* Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
* Strong organizational and multitasking skills.
* Excellent written and oral communication skills.
* Ability to maintain confidentiality and handle sensitive information.
Preferred Skills:
* Experience with HR software, purchasing systems, or accounting tools (SAP).
* Knowledge of the basic processes of Human Resources, purchasing and finance.
* Ability to work independently and as part of a team.
