What are the responsibilities and job description for the Accounts Payable Associate position at Gruppo Lavazza?
Department: Americas Finance
Location:
US, US
Job ID:
ABOUT THE GROUP
From a small store in Turin to a large, internationally recognized group: we are present in 90 countries around the world, with over 4,000 employees and 30 companies, managed directly and indirectly by the Luigi Lavazza Spa parent company, which distribute and market our products and coffee machines. In addition to Lavazza, the following brands are also part of our Group: Carte Noire, Merrild, Kicking Horse, Eraclea and Whittington tea.
Joining Lavazza means doing business with passion, knowing that the impact of our work goes beyond the quality of the production chain. We are a big family and we are constantly looking for new talents who share our values and can enrich our team. We combine competitiveness with social and environmental responsibility as we create superior quality products available for consumption both at home and out of home, and distributed through all channels: Retail, Foodservice, Office Coffee Service (OCS), and Vending. Our strong, diversified presence enables us to offer consumers and clients perfectly suited solutions, for any occasion and time of day.
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OVERVIEW
At Lavazza North America, the AP Financial Operations Specialist is responsible for processing invoices, reconciling vendor accounts, and ensuring timely and accurate payments. The ideal candidate will have a strong understanding of accounts payable processes, excellent attention to detail, and the ability to work in a fast-paced environment.
Location: West Chester, Pa or New York City, NY (Hybrid to either location)
RESPONSIBILITIES
- Process vendor invoices, verify accuracy, and obtain necessary approvals from budget holders.
- Match invoices with purchase orders and receipts.
- Prepare and process payments (checks, ACH, wire transfers) in a timely manner.
- Reconcile vendor statements and resolve discrepancies.
- Maintain accurate records of accounts payable transactions.
- Assist with month-end closing activities and accruals.
- Respond to vendor inquiries and maintain positive relationships.
- Ensure compliance with company policies and accounting standards.
- Assist with audits and provide necessary documentation.
- Reconciles the in-transit bank accounts specific to aged items (e.g. checks).
- Ensure up-to-date filing of vendor invoices and other documents on-site. Liaison with the document management company (off-site storage).
- Assist the AR team with resolving any deductions/chargebacks by customers.
- Assist with vendor master data changes (primary responsibility of the Procurement team).
- Produce ad hoc reporting in regards with vendor spent, budget.
- Assist in ensuring an adequate internal control environment, as well as make recommendations regarding improvements of internal/external controls
- Performs other related duties and assignments as required.
PROFESSIONAL QUALIFICATIONS
- Bachelor’s degree with a concentration in Accounting, Finance, or Business
- 2 years Accounts Payable working experience
- 1 – 3 years of experience in accounting or finance
- Demonstrated understanding of accounting theory, practice and application particularly as it relates to Accounts Payable
- Excellent computer skills including advanced proficiency in Excel and technical Financial Control acumen
- Ability and initiative to develop improvements in business processes and standardization.
- Strong communication skills (both verbal and written) and attention to detail are essential
- Strong ability to work independently; problem solving and analytical skills.
BENEFITS/PERKS
- Competitive Medical, Vision, Dental Benefits
- 401K Package
- Employee Assistance Program
- Onsite Cafeteria and Gym (West Chester location)
- Hybrid Work Schedule
- Ability to be barista certified
- Monthly Lunches provided by Lavazza
- Tuition Reimbursement
- Performance Development Plans
- Employee Discounts
- Flexible business casual dress code - jean friendly!
- Free coffee, anytime!
Lavazza is an equal opportunity employer that is committed to diversity and inclusion in the workplace. Lavazza prohibits discrimination and harassment of any type and affords equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
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