What are the responsibilities and job description for the Office Administrator position at GSI Service Group, Inc.?
JOB SUMMARY
Responsible for performing a wide variety of duties, some of a confidential nature including (but not limited to) providing high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Other primary responsibilities include Property Management functions. May also train and supervise lower-level clerical staff.
DUTIES AND RESPONSIBILITIES
- Open, sort, and distribute incoming correspondence, including faxes and email.
- File and retrieve corporate documents, records, and reports.
- Take accurate minutes of meetings.
- Photocopy, print and compile documents on behalf of other colleagues.
- Assist managers with preparing proposals
- Being a point of contact for a range of staff and external stakeholders.
- Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
- Prepare responses to correspondence containing routine inquiries.
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Prepare agendas and make arrangements for committee, board, and other meetings.
- Make travel arrangements for executives.
- Research and secure temporary housing accommodations for field personnel.
- Support executive managers
- Provide customer service support to tenants
- Oversee daily operations of residential and commercial properties.
- Coordinate maintenance and repairs to ensure properties are well-maintained.
- Manage tenant relations, including lease agreements, renewals, and conflict resolution.
- Conduct property inspections and ensure compliance with safety regulations.
- Prepare and manage budgets, financial reports, and rent collections.
- Other duties as assigned
MINIMUM QUALIFICATIONS, SKILLS, AND EDUCATIONAL REQUIREMENTS
- Bachelor’s degree.
- 7 years administrative experience in a corporate setting.
- Detailed oriented with good analytical skills a must.
- Proficient in Microsoft Word, Excel, Teams and Access.
- Ability to write, speak and interact clearly and professionally.
- Extremely organized. Strong multi-tasking and time-management skills.
- Can handle sensitive information with the highest degree of integrity and confidentiality.
