HR Specialist

SUMMARY

The Human Resources Assistant is responsible for maintaining personnel files, entering data into Human Resources Information System (HRIS), onboarding new employees, and processing requests for personnel information. It is essential that all interaction be professional and of high quality. Confidential information will be handled on a regular basis. Maintaining confidentiality is a critical component of this position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Conduct new hire onboarding including oral drug testing and DCF registration when applicable.
• Complete electronic onboarding of new hires via HRIS system.
• Prepare new employee orientation folders.
• Process, verify, and maintain personnel-related documentation.
• Search employee records to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
• Ensures that all documents required by state and federal regulations are filed in each employee’s electronic personnel record.
• Process background screenings as required including out-of-state inquiries.
• Ensures that all forms and documents required by Department of Children and Families, VPK standards and any accreditation agency are filed in each employee’s file and on-site where the program is conducted when required by law.
• Ensures that all background checks and clearance letters are filed according to DCF standards.
• Update DCF roster as required.
• Maintain I-9 Employment Eligibility Verification file as required by USCIS.
• Communicate employee payroll updates to the Finance Department in a timely manner.
• Ensures all wage deductions are documented and processed on time.
• Update and distribute staff directory.
• Provide new hire contact information to appropriate staff members.
• Maintain personnel file archives and arrange for destruction of files in accordance with Guadalupe Center retention policy.
• Launch required trainings and track completion.
• Notify supervisors of incomplete staff trainings.

Other Duties: Please note this job description is designed to cover typical listing of activities, duties and/or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

SKILLS and ABILITIES

• Ability to communicate clearly, and to read and write in English, ability to speak Spanish, a plus but not required
• Ability to work cooperatively with colleagues and supervisors
• Ability to communicate with staff at all levels
• Effective time management
• Strong organizational skills
• Exceptional attention to detail
• Excellent computer skills (including Word, Excel, PowerPoint).
• Clearance through local, state and federal background checks.
• Must be able to pass pre-employment drug test.

EDUCATION and/or EXPERIENCE

• High school diploma or equivalent required. Associate’s or Bachelor’s degree, preferred.
• Three years administrative experience preferred.
• Experience with Paylocity or comparable HRIS, a plus.

WORKING CONDITIONS AND PHYSICAL EFFORT

• Work is performed in an office environment.
• May be required to lift items up to 25 pounds.
• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Full benefit package including medical, dental, vision and life insurance offered after 90 days of employment. Guadalupe Center is an equal opportunity employer.