What are the responsibilities and job description for the Office Coordinator position at Guaranteed Home Health Care Services DBA Always a...?
Day-to-day activities include office reception, ordering of office supplies, preparing meeting minutes, follow up with consumer, staff, and applicant emails, responsible implementing and maintaining patient and personnel files, entering data into CRM and forms, managing scanning, filing, faxing and shredding. Placing outgoing calls to job candidates, conducting initial interviews gathering basic information, and follow-up with applicants. Maintaining and updating credentials for all staff. Maintaining current authorizations for patients. Managing the postal needs, pickups, bank deposits, mailings etc.
Organizational Relationship:
Reports directly to the Administrator
Qualifications:
- Associate degree preferred but not required.
- Computer literate in Microsoft office.
- Organized, meticulous and gives attention to detail.
- Able to read, write and communicate effectively in English.
- Telephone skills are extremely pleasant, courteous, and helpful
- Excellent customer service skills
- Self-reliant with excellent time management and plans appropriately.
Responsibilities:
- Assures phones are answered in a professional and courteous manner
- Managing office supplies inventory and equipment
- Preparing meeting minutes, meeting notes and internal-external support documentation and correspondence
- Office reception functions
- Following up with vendors regarding deliverables
- Entering client and employee data into CRM and running monthly reports
- Following up with clients regarding staffing, scheduling, and to help with billing when needed
- Managing scanning, filing, faxing, and shredding.
- Managing the postal needs (drop-offs/ pickups, mailings)
- Scheduling and coordinating trade shows and travel.
- Sending out and receiving mail and packages and making bank deposits
- Collect information from clients and follow up on any missing documents.
- Maintenance of all files
- Inputting patients and staff into Axxess
- Assisting in all activities that are required by each department including recruiting
- Performing other duties as assigned.
Job Type: Full-time
Pay: $19.00 - $21.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $19 - $21