Accounting Administrator

The Accounting Administrator supports the Contract Administrator and Office Manager in daily operational tasks. This role involves handling accounting processes, performing general office duties, and assisting with various aspects of client contracts. They will ensure efficient administrative support to contribute to the organization's operational success.

ESSENTIAL JOB FUNCTIONS:

• Responsible in assisting with maintaining and updating contracts and projects to ensure successful on-boarding, including the preparation of documents to deliver a comprehensive project folder to the Operations Team
• Handle accounts receivable and accounts payable tasks, including invoicing, payments, collections, and reconciliation
• Coordinates the Certificate of Insurance (COI) process by reaching out to customers to request up-to-date certificates and resolving discrepancies or requesting additional documentation as needed
• Reviews and verifies COIs to ensure compliance with company requirements, including coverage types, policy limits, and accurate named insured information
• Prepares all documents and submits to local governmental agencies for necessary permits to include drafting of site plans and other projects
• Connect with local governmental agencies to set up inspections (building, fire, electrical) for ongoing projects
• Meets deadlines on multiple jobs and projects for progress billing and billing related submittals
• Enters job related data and information in the Company Project Management Tools
• Assists with project management and internal documentation required for new jobs as needed
• Portrays strong customer service skills and collaborates seamlessly within a team setting
• Regular and punctual attendance at work and provides appropriate flexibility
• Adherence to safety guidelines and policies
• Other job-related duties as assigned
  
  
  

QUALIFICATIONS:

• Previous experience in obtaining permits from governmental agencies experience is preferred
• Industry experience in Access Control, Gate Systems, Overhead Doors, Parking Controls/Integrations, or general Construction experience is preferred
• Must have a basic understanding of accounting and accounting functions
• Ability to demonstrate a strong work ethic, exhibit reliability, and display flexibility in responsibilities
• Possesses fundamental computer skills, including proficiency in Microsoft Office and an understanding of general office equipment, while demonstrating a reasonable level of tech-savviness
• Ability to perform independently as well as collaboratively within a team, and demonstrating a willingness to undergo on-the-job training as necessary
• Must be detail-oriented, have professional communication skills, be dependable, and possess the ability to apply critical thinking to complex problems in order to maximize project success
• As a condition of employment, employer will conduct a background check and drug screen prior to hire
• Valid Driver’s License with a clean driving record
• Ability to understand, speak and write English
  
  
  

EDUCATION AND CERTIFICATIONS:

• High School diploma, GED or equivalent
  
  
  

BENEFITS:

Full Time employees eligible to participate in benefit programs including medical, dental, vision, and voluntary life insurance options. Basic Life/AD&D, Short Term Disability, and Long-Term Disability available at no cost to Full Time employees after the benefit waiting period.

ADDITIONAL INFORMATION:

• Compensation Range: hourly, based on experience
• Position Hours: 8am-5pm EST
• Position is fulltime and onsite
• PTO/Holiday pay provided
• Weekly payroll
• Employee Recognition Programs
  
  
  

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and interpret directions. The employee frequently is required to use hands or fingers with appropriate dexterity. The employee is required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

WORK ENVIRONMENT:

Work is performed in a fast-paced office, attached to a warehouse setting with frequent interruptions. Occasional need to travel to other locations as necessary.

OTHER:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

GUARDIAN ACCESS SOLUTIONS WILL NOT SPONSOR APPLICANTS FOR WORK VISAS FOR THIS ROLE.

This job description is not intended to be a comprehensive list of duties or standards of the position. Additional tasks may be assigned and the scope of the job may change as necessitated by business demands. Applicants are advised that false statements or omission of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.

Guardian Access Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and

training.