Business Administrator

Guardian Roofing & Siding offers trustworthy home improvements in Pennsylvania, New Jersey, Delaware, Maryland, Virginia and New York. Our experienced representatives strive to meet the individual needs of each client by educating them and maintaining the highest level of communication throughout the entire project. Through our professional partnerships, we ensure a well coordinated and efficient installation of the highest quality.

We know that to perform our best as a company, our employees must feel free to be their authentic selves. Through our open door policy, we embrace and encourage different perspectives and believe we are made stronger by our unique combination of culture, race, ethnicity, age, gender, and work-life situations. When people feel free to express who they are, the result is greater engagement and creativity. When teams reflect who our customers are, we can better understand and meet their needs.

Guardian Roofing & Siding serves and supports our local and global communities. By using proceeds from company profits, we support local groups that help people better their lives through sports ministries, health organizations, local youth sports, providing support for local Christian missionaries that provide clubs and events to public school and neighborhoods that provide fun activities with biblical teachings. On a global scale, we focus on helping those less fortunate by improving their overall standards of life, providing education for orphans, and teaching trades and providing housing to young women that have been saved from the sex traffic industry. We also supply funds used to build homes on donated land, which typically have a housing portion and a trade area used for sewing, raising animals, and other trades that afford these individuals the opportunity to become self sufficient.

About Guardian Roofing & Siding:

At Guardian Roofing and Siding, we’re proud to combine high-quality craftsmanship with exceptional customer service. Our team is committed to building long-term relationships with our clients and each other through a culture of professionalism, respect, and continuous improvement. As a growing small business, we value accountability, clear communication, and a solution-oriented mindset.

Position Overview:

The Business Administrator plays a pivotal role in ensuring the operational, financial, and administrative functions of the company run smoothly and efficiently. As a key member of the leadership team, this individual helps maintain day-to-day business continuity, supports strategic planning efforts, and leads process and systems improvements that support scalable growth.

This role is ideal for someone who thrives in a fast-paced, small-business environment where versatility, accountability, and proactive leadership are essential.

What Success Looks Like in This Role:

• Office operations run efficiently and with minimal disruption.
• Company finances are organized, accurate, and up to date.
• SOPs and documentation are clear, current, and followed by staff.
• Internal communication is smooth and timely across all departments.
• Employees feel supported, informed, and aligned with company expectations.
• Leadership receives accurate reporting to support decision-making.
• Problems are anticipated and solved proactively, not reactively.
• Time-sensitive matters (e.g., payroll, billing, HR issues) are handled without delay.
• A culture of organization, accountability, and operational excellence is consistently reinforced.

Key Responsibilities:

Office Operations & Administration

• Act as the central point of contact for all office-related issues.
• Maintain office organization, calendars, schedules, and supplies.
• Organize meetings, events, and travel logistics.
• Support executive leadership with administrative tasks and communications.
• Ensure office technology and equipment are functioning and maintained.
• Monitor and report key performance indicators (KPIs) regularly.

Process Development & Quality Improvement

• Create and update Standard Operating Procedures (SOPs) for internal workflows.
• Analyze and refine current processes for efficiency and consistency.
• Ensure all departments follow standardized procedures for repeatable results.
• Encourage a culture of continuous improvement and documentation.

Human Resources Administration

• Oversee onboarding/offboarding processes and maintain personnel records.
• Administer payroll and track timekeeping with accuracy and timeliness.
• Support recruitment efforts and manage interview scheduling.
• Assist in administering employee benefits and responding to questions.
• Maintain compliance with federal and state employment laws and internal policies.

Finance & Accounting

• Manage accounts payable and receivable; process and track invoices.
• Reconcile bank and credit card statements monthly.
• Monitor company expenses, manage petty cash, and support budget planning.
• Prepare regular financial reports for leadership review.
• Serve as the liaison for external accountants or auditors.

People & Team Support

• Provide guidance, direction, and support to team members.
• Promote a collaborative, respectful, and productive work environment.
• Support performance tracking and team accountability across departments.
• Ensure company updates, policy changes, and decisions are clearly communicated.

Qualifications & Skills:

• Proven experience in office management, finance administration, or business operations (minimum 3–5 years preferred).
• Strong working knowledge of HR processes, payroll systems, and basic accounting principles.
• Proficiency in business tools such as Microsoft Office, QuickBooks Online, and Google Workspace.
• Excellent written and verbal communication skills.
• High attention to detail, organization, and follow-through.
• Ability to prioritize, delegate, and manage multiple responsibilities effectively.
• Experience in developing and maintaining SOPs and workflow documentation.
• Bachelor's degree in Business, Accounting, HR, or related field is a plus, but not required.

Additional Notes:

This position reports directly to senior leadership. Given the nature of our business, flexibility, responsiveness, and the ability to take ownership are critical to your success.

Job Type: Full-time

Pay: From $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $90,000