Administrative Coordinator- Silver Falls

Compensation Amount:

22.00 USD Hourly

Job Summary:

The Administrative Coordinator reports to the General Manager and provides overall administrative support. The coordinator is responsible for accounting and human resources functions to include management of files, management of payroll, invoice management, maintaining confidentiality and security, assisting with recruiting and onboarding, and general office support functions.

Job Description:

ESSENTIAL FUNCTIONS

• Management of payroll, accounts payable, invoices, unit funds management, cash handling, bank reconciliation, and vendor management and relations.
• Assist with recruiting, onboarding, and employee relations.
• Establish, develop, maintain and update the filing system for accounting functions.
• Retrieve, sort, distribute, and send mail.
• Answer phones for the administrative office main line.
• Track Performance Evaluations for employees
• Maintain employee records to include benefits, job descriptions and duties, and part time/full time status.
• Ensure sufficient office supplies. Maintain cleanliness and order of storage rooms/closets.
• Fulfill requests from the field for Employee Handbooks, Safety Manuals and hire packets.
• Assist with GM calendar/schedule to efficiently and effectively schedule meetings and availability.
• Performs such other related duties as directed or required.

SKILL AND KNOWLEDGE REQUIREMENTS INCLUDE

• High School Diploma/G.E.D. equivalent required; bachelor's degree preferred.
• Human resources and accounting experience are preferred.
• Experience working in a confidential environment, highly desirable.
• Ability to work independently and within a team.
• Computer proficiency with the ability to utilize MS Word, Excel, and Outlook.
Demonstrated talent for interacting with a wide variety of people; ability to effectively organize and coordinate multiple priorities; ability to learn and develop new skills; ability to solve problems.
• The ability to maintain cleanliness and order of files and workspace and must be extremely organized and detail oriented.

PHYSICAL AND MENTAL REQUIREMENTS

• Moving about on foot to accomplish tasks, particularly frequent movements from place to place within the office.
• Bend, lift, carry, reach/extend arms and hands above shoulder height frequently.
• Ability to sit at a desk in front of a computer or stand for the entire workday.
• Ability to communicate clearly on a phone.
• Reading and writing work-related documents in English. Speech recognition and clarity, including the ability to understand the speech of customers and co-workers and the ability to speak clearly so that you can be understood by customers and co-workers in English.
• Excellent interpersonal, administrative, telephone and other communications skills.
• Ability to work independently, use discretion and maintain confidentiality.
• Constantly communicates and receives verbal communication with other employees.
• Lifting, carrying, and pushing up to 15 lbs. frequently, up to 30 lbs. occasionally.
• Occasionally stoop, kneel, or crouch. Use hands and arms to reach for, grasp, and manipulate objects.
• Physical presence at the job site is essential to perform job duties

EQUIPMENT USED

• Typical office equipment (computers, multi-extension phone system, fax, copiers, scanners, among others).
• Required Personal Protective Equipment (PPE) used: goggles, gloves, cut glove, etc.

Founded in 1917, Guest Services has worked tirelessly to earn the reputation as the premier hospitality management company and National Park Service concessionaire in the United States. Guest Services takes great care and pride in providing best-in-class services across a wide variety of client sites including luxury communities, hotels, resorts, government and business dining facilities, full-service restaurants, state and national parks, outdoor recreation, boathouses, marinas, museums, conference centers, senior living communities, health care systems, school and university dining facilities, and specialty retail stores.

Guest Services, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment and promotion without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

OUR COMMITMENT TO DIVERSITY, EQUITY, & INCLUSION: We embrace Diversity, Equity, and Inclusion (DEI) and the richness it brings to our company. Our commitment is to provide an inclusive workplace where individuals can bring their whole selves to work, enabling them to provide the best level of service to our diverse customer base.