What are the responsibilities and job description for the DOCUMENT CONTROL SPECIALIST position at Gul Interstate?
Position Title : Document Control Specialist
Location : Houston, TX
Gulf Interstate Engineering serves the worldwide pipeline industry providing project management, engineering and design, GIS, procurement and construction management services for hydrocarbon transportation systems - from the wellhead to the export terminal and the burner tip.
Position Description
The Document Control Specialist provides high level specialized handling of documents on high profile projects with major clients as well as supervises all aspects of the vendor data efforts on a specific project or group of projects.
Essential Functions
- Provide oversight of document controls activities on projects; ensure that quality of document controls deliverables meet expected standards.
- Provide oversight of vendor data activities on projects; ensure that quality of vendor data deliverables meet expected standards
- Prepare various management and project status reports.
- Ability to communicate with all levels of management, clients and project team members to achieve project objectives
- Receives all deliverables and logs them into the document control system, then creates and distributes transmittals to the clients, vendors, and project personnel.
- Scan, image, organize and maintain documents / filing system, adhering to the company's document procedures.
- Maintains documentation logs utilizing the document control system throughout the project.
- Post documents / drawings to Project Webpage, FTP Site, SharePoint, etc.
- Work closely with the client on the status of project documents.
- Develop and / or maintain documents such as meeting minutes, drawings, specifications, and approvals.
- Perform basic to intermediate word processing, spreadsheet and database assignments.
- Mail out and / or distribute documents, parcels and other materials.
- Ensure work is being performed within the guidelines of our company policies and procedures.
Requirements
Preferred Qualifications
Education
Competencies
Work Environment / Physical Demands
Gulf is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
