Document Control Specialist

Details : Pay : $25hr-$34hr

Location : Texas City, TX, 77590

Duration : 1 year long contract

Schedule : M-F 40hrs

Responsibilities :

• Follow the client's work processes, procedures, practices, standards, and guidelines in accordance with applicable refining policies, procedures, standards, and guidelines for assigned areas.
• Enforce work processes, procedures, practices, standards, and guidelines in accordance with the client's and applicable refining policies, procedures, and standards with MPC and Engineering Contractors.
• Ensure the client's Information Management Service Requests (IMSR) for assigned areas are handled efficiently, timely executed, and checked for accuracy. Process service requests with minimum wait times.
• Ensure documents are easily accessible and available to users within your assigned areas as returns are processed.
• Assist in ensuring objects metadata for assigned areas is available, complete, and accurate as provided and loaded.
• Ensure accuracy, accessibility and metadata by following the Document Control QA-QC Checklist for Returns.
• Assist with training and guidance associated to service requests, document handover, load sheets, MERM, Records Retention, and Box Storage as needed.
• Support the client's MPC Site LRC (Lead Records Coordinator) and Destruction Coordinator.
• Supporting LRCs maintain Plan-Progress for Physical objects tracking spreadsheet on MERM SharePoint.
• Monitor all MERM reports and assist with progressing boxes to Destruction as required by retention guidelines.
• Capture all work requests and tasks via Information Management Service Requests.
• Provide feedback to Document Controls Coordinator on work processes and training information for assigned areas and tasks (OpenText, Adobe Sign, IFC, MERM, Box Storage, IMSRs, and QRGs etc.).
• Communicate all OpenText, Brava, ePSI, Adobe Sign, IFC, PEAP or other Information Management issues to Document Controls Coordinator and initiate an OpenText Service Request where applicable.
• Review, backup, and support daily QA / QC for Procedures Emergency Access PC & Printer (PEAP).
• Facilitate and / or support reference print requests and monthly PSI Print Book updates.
• Load approved project documents (PRF, DSP, CAN, CLO forms).
• Issue IFC Packages in a timely manner as received (daily).
• Attend OpenText training and participate in user acceptance testing as needed.
• Update Adobe Sign Reports weekly.
• Process Information Management Service Requests (IMSR) for GBR
• Document transfers to and from external Contractors associated to IMSRs
• Approval requests to Engineers associated to IMSRs for PSI
• PSI Print Book coordination for Ops and IMT Room updates monthly or as requested and needed
• Support and guide end users on Document Control, Quick Reference Guides, Service Requests, IFC, and MERM
• Daily PEAP check ensuring availability of critical drawings and documents as an emergency backup
• Monthly PEAP external hard drive backup for Operations
• Support managing, maintaining, and destroying physical objects at Iron Mountain and documented in MERM
• Update Adobe Sign Reports weekly
• Issue IFC Packages Daily
• Process IMSRs for projects and routine work in a timely and efficient manner
• Minimize QA / QC issues and recycle for processed drawings and documents
• Attend, participate in, and assist with training and guidance
• Support IM Document Controls Coordinator and OpenText Admins as needed

Requirements :

IND1

Job ID# : 66698

Salary : $25 - $34