Fleet Coordinator

Gulf Western Roofing, a well-established, reputable leader in the roofing industry, has an immediate opportunity for a Fleet Coordinator. Our company's steady, rapid growth has created the need to hire someone who can step in and immediately become part of the team! We are seeking a full-time fleet coordinator who can continue growing with our company.

Job Overview:

The Fleet Coordinator oversees the day-to-day operations of a company's vehicle fleet, ensuring efficient transportation and logistics processes. This role involves managing the maintenance scheduling and billing, tracking of vehicles, coordinating with drivers and upper management, and ensuring compliance with safety and regulatory standards. The Fleet Coordinator works closely with other departments to ensure the smooth execution of business operations involving vehicle transportation.

Key Responsibilities:

• Fleet Management:
• Oversee the daily operations of the company’s fleet, ensuring vehicles are available and properly maintained.
• Schedule and dispatch vehicles and drivers for transportation or delivery tasks.
• Track and monitor vehicle locations, fuel usage, mileage, and performance using fleet management software.
• Ensure all vehicles are clean and safe and comply with company policies and legal regulations.
• Oversee auto claims and processing
• Must be physically able to clean the vehicles.
• Maintenance & Repairs:
• Coordinate regular maintenance and repair schedules for all vehicles.
• Monitor and report on vehicle conditions and organize timely repairs or replacements when necessary.
• Ensure timely vehicle inspections and compliance with safety standards and environmental regulations.
• Driver Coordination:
• Liaise with drivers and management to ensure each team has
• Address driver concerns, complaints, or issues related to the fleet.
• Train new drivers on vehicle operations, safety protocols, and company procedures.
• Logistics & Scheduling:
• Plan and optimize vehicle routes and schedules for maximum efficiency.
• Respond to urgent transportation requests and adjust schedules as needed.
• Manage and track vehicle assignments and availability to avoid downtime.
• Safety & Compliance:
• Ensure all vehicles meet legal requirements, including insurance, licensing, and roadworthiness.
• Conduct regular audits of driver logs, vehicle reports, and other fleet documentation.
• Promote a safety culture by ensuring drivers adhere to traffic laws and company safety protocols.
• Reporting & Documentation:
• Maintain accurate records of vehicle usage, fuel consumption, repairs, and maintenance activities.
• Generate and present reports on fleet performance, costs, and areas for improvement.
• Monitor and control fleet-related expenses, including fuel, maintenance, and repairs.
• Probation tracker for claims and driver safety

Qualifications:

• A high school diploma or equivalent (bachelor’s degree in logistics or a related field preferred) is required.
• 2-3 years of experience in fleet coordination or logistics management.
• Knowledge of fleet management software and systems (e.g., GPS tracking, telematics).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills to coordinate with drivers and other stakeholders.
• Familiarity with vehicle maintenance processes and safety regulations.
• Proficiency in Microsoft Office (Excel, Word) and fleet management software.

Key Skills:

• Fleet management
• Route planning and scheduling
• Driver coordination and communication
• Problem-solving and decision-making
• Record-keeping and reporting
• Bookkeeping
• Knowledge of transportation regulations and safety standards

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Office: 1 year (Required)
• Microsoft Word: 1 year (Required)

Ability to Relocate:

• Bonita Springs, FL 34135: Relocate before starting work (Required)

Work Location: In person