Administrative Clerk

Job Overview

Provides general administrative support to company’s administrative operations.

Essential Duties and Responsibilities

• Schedules, coordinates, and completes all administrative work to ensure efficient and effective administrative support.
• Composes and types of correspondence, memorandums, e-mails, reports, and miscellaneous documents using MS Office products.
• Prepares outgoing mail (including overnight deliveries), files correspondence and other departmental records and reports.
• Organizes, and attends meetings as required, records the minutes as needed.
• Receives and distributes incoming mail, invoices, bills, contracts, etc.
• Prepare check log before distributing checks received for deposit.
• Prepares documents and reports regarding monthly, quarterly, and/or annual operational matters, as directed. Takes steps necessary to ensure material is prepared and distributed in a timely and accurate manner.
• Manage, file, and catalogue contracts, agreements, and other documents. Experience with document management systems (Contract Safe) helpful.
• Generally, manage, organize, and eliminate (as directed) office documents, records, and files
• Provide administrative support to the Finance, Horsemen Bookkeepers, and Legal Departments, including copying and scanning.
• Assist accounts payables department with reconciling vendor accounts and monthly statements. Verify documents information before creating/updating vendor profiles.

Qualifications

• Minimum 1-2 years related experience in an administrative support role.
• Intermediate knowledge of MS Office.
• Strong written and oral communication skills.
• Ability to solve problems and deal with a variety of situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Requires a General Occupational License (provided by company)

Physical Demands and Work Environment

• The physical demands and work environment characteristics described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• While performing the duties of this job, the employee is regularly exposed to risks associated with travel between buildings and back and forth to other areas as may be required due to business demands. The employee is occasionally exposed to fumes or airborne particles, including second-hand environmental smoke. The employee may be exposed to the risks associated in attempting to resolve issues with extremely irate or difficult guests or staff members. The noise level in the work environment varies from light to moderate.

Licenses, Certifications, Registration: Requires a Slot General Combo License.