What are the responsibilities and job description for the Entry Level Bid Coordinator position at Gunter Construction Company?
Gunter Construction Company is seeking a highly organized and detail-oriented individual to support our estimating and preconstruction teams as a Bid Coordinator. This entry-level role is ideal for someone looking to build a career in the construction industry, particularly in project bidding and coordination. You’ll assist in gathering bid documents, managing deadlines, communicating with subcontractors and suppliers, and helping ensure smooth bid submissions.
Bid Coordinator Responsibilities:
Collect and organize bid documents, drawings, and specifications from clients and online plan rooms
Distribute bid invitations and project information to subcontractors and vendors
Track bid responses and maintain bidder logs
Assist estimators with takeoffs and bid preparation as needed
Maintain prequalification documents and ensure subcontractor compliance
Follow up with subcontractors to confirm participation and gather missing information
Coordinate bid day logistics and ensure timely submission of proposals
Perform administrative tasks related to bidding (e.g., filing, data entry, updates to bid calendar)
Assisting with incoming calls
Greeting office visitors
Assisting with meeting preparation
Helping organize and maintain office common areas
Keeping the office and breakroom tidy and clean
Performing general office clerk duties and errands
Assisting with the organization of company events
Ordering office supplies
Organizing and picking up lunches
Data Entry in Excel
Creating mailing labels
Sorting mail
Making copies
Skills:
Strong written and verbal communication skills
Ability to follow directions
Computer skills
Excellent time management
Comfortable in a fast-paced environment
Ability to multitask
Excellent attendance
Requirements:
High School Diploma
Microsoft Familiarity
Driver’s License
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
